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Executive Assistant

| Chicago

 

Do People Tell You That You're The Glue That Holds People Together?

 

Are you passionate about the details that make leaders and businesses tick? Are you calm under pressure and ready to support some of the leaders in ecommerce?

 

Groupon’s mission is to become the daily habit in local commerce and fulfill our purpose of building strong communities through thriving small businesses by connecting people to a vibrant, global marketplace for local services, experiences and goods. In the process, we’re positively impacting the lives of millions of customers and merchants globally. Even with thousands of employees spread across multiple continents, we still maintain a culture that inspires innovation, rewards risk-taking and celebrates success. If you want to take more ownership of your career, then you're ready to be part of Groupon.

 

Our team of Executive Assistants work hard to support our senior executives across the globe. Whether it's taking care of calendar management, compiling quarterly presentations, or connecting the dots between internal and external team members, our EAs are the ones behind the scenes crossing the T's and dotting the I's to ensure our clients have what they need. And while many EAs may work independently, the EAs at Groupon are a close-knit team, providing backup for each other when needed.

 

As our newest Executive Assistant, you will support the GM of Health, Beauty, Wellness, VP of Getaways and a few other Sales VP’s in the Chicago office.  Your role is essential as you will spend your time multi-tasking and collaborating with individuals across the organization. Experience supporting multiple senior executives at the enterprise-level and/or at global companies is crucial, as you'll be taking on a broad span of responsibilities in this role.

 

We're a "best of both worlds" kind of company. We're big enough to have resources and scale, but small enough that a single person has a surprising amount of autonomy and can make a meaningful impact. We're curious, fun, a little intense, and kind of obsessed with helping local businesses thrive. Does that sound like a compelling place to work?

 

You’ll spend time on the following:

  • Heavy scheduling and calendar management

  • Preparing and editing correspondence, communications, presentations, and other team- and company-wide messages

  • Organization and planning team meetings and outings, including off-sites and planning summits

  • Travel arrangement (domestic)

  • Monitoring, responding to, and distributing individual and group communications

  • Coordinating speaking engagements internally and externally

  • Organizing meetings (including food orders, materials, room assignments, calendar invites, etc.)

  • Responsible for invoice payments and expense reports

  • Additional administrative work as required, including document management and coordination with other EAs and administrative staff to ensure processes run smoothly

  • Ability to adapt and adjust coverage as needed

 

We’re excited about you if you have:

  • 3+ years of recent experience in an executive support role, preferably within a large organization and supporting multiple executives

  • You have excellent skills in Google Suite (Docs, Calendar, Sheets, Mail) and PowerPoint

  • You have a high level of discretion and maturity

  • You have strong calendar management skills, including the coordination of complex executive meetings and scheduling across numerous contacts

  • You take an entrepreneurial approach to task management and take control and manage tasks independently

  • You're a self-starter

  • You have experience responding quickly to requests and adjusting schedules on the fly to accommodate executive needs

  • You love to stay busy working in a proudly diverse team environment

  • You're an effective communicator and can diffuse even high-tension situations with ease

Groupon provides a global marketplace where people can buy just about anything, anywhere, anytime. We’re enabling real-time commerce across an expanding range of categories including local businesses, travel destinations, consumer products, and live or lively events. At the same time, we are providing advertising options and tools that merchants can use to grow and manage their businesses. Culturally, we believe that great people make great companies and that starting with the customer and working backward moves us forward. Community matters to us on an internal, local and global scale—it’s fundamental to our company’s growth and to the well-being of the world at large. We also value self-awareness, candor, lunch and WiFi. If we match with you, please apply to join us.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • C#Languages
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • PerlLanguages
    • PythonLanguages
    • RubyLanguages
    • FluxLibraries
    • jQueryLibraries
    • ReactLibraries
    • ReduxLibraries
    • DjangoFrameworks
    • Ember.jsFrameworks
    • HadoopFrameworks
    • Node.jsFrameworks
    • Ruby on RailsFrameworks
    • AccessDatabases
    • HiveDatabases
    • MongoDBDatabases
    • MySQLDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • TeradataDatabases
    • IllustratorDesign
    • PhotoshopDesign
    • BasecampManagement
    • JIRAManagement
    • SalesforceCRM

Location

Our headquarters is nestled alongside the Chicago River in the bustling River North neighborhood, close to both blue and brown line CTA trains.

An Insider's view of Groupon

How would you describe the company’s work-life balance?

Groupon provides an environment where I can strive for maximum work-life effectiveness, room for growth, and there is always something new to do. I enjoy spending lots of time at work because I love what I do; the hours are not burdensome, Groupon fits me. I define success in my own terms & Groupon provides us with the flexibility to be successful.

Milan

Senior Manager of Operations

What kinds of technical challenges do you and your team face?

We are working on arriving at the optimal attribution models across different areas of our business. For example, the attribution of a purchase to a specific experience — a home page feature, an email, a push notification — likely has a different window of time where we can reasonably say a specific purchase is a result of a specific experience.

Kristi

Data Scientist

How has your career grown since starting at the company?

Here at Groupon, what you do matters. I got my start at Groupon as an intern and have had the opportunity in the past (almost) 5 years to build out a global volunteer program that has engaged over 5,000 employees in over 63,000 hours of service supporting the work of close to 650 nonprofit organizations.

Alicia

Program Manager, Employee & Community Engagement

What projects are you most excited about?

Recently, we committed to having 100% of our job descriptions reviewed for gender balance by the end of 2018. Also for 2018, work will continue with our Employee Resource Groups, who play a pivotal part in the attraction and selection of diverse top talent, and themselves can be developed and promoted into company leaders.

Carlos

Head of Diversity Recruitment

What are Groupon Perks + Benefits

Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Perks & Discounts
Casual Dress
Commuter Benefits
Game Room
Recreational Clubs

Additional Perks + Benefits

Fitness benefits. Free office shuttles. Paid parental and family leave. Comprehensive sales training program. Sense of joy. Onsite cafes. Unlimited Routine Time Off (RTO). Flexible spending accounts. Life & AD&D insurance. 401(k). Disability coverage.

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