Executive Assistant

| Chicago

What We Do

We are building the predictive analytics platform to make the world more productive, reliable, safe and secure. We take data from an expanding range of industries and combine our strengths in data science and software development to deliver solutions with actionable insights to companies worldwide. This creates quantifiable efficiencies for businesses, and dynamic challenges for us.

What You Do:

We are looking for an exceptional Executive Assistant (EA) to provide personalized administrative support in a well-organized and timely manner for senior executives and their immediate team. This EA will work on a team basis on a variety of tasks assisting with expenses, booking international travel, and organizing the executive and team calendars. The successful candidate must be an independent thinker, able to prioritize, and be proactive in managing the executive’s tasks. They must also be experienced with Microsoft Office Suite and Gmail.

Responsibilities: 

  • Act as the point of contact between the executive and team
  • Undertake the tasks of receiving calls, taking messages, routing correspondence, and handling requests and queries appropriately
  • Be proactive in maintaining executive’s calendar appointments by planning and scheduling meetings, conferences, teleconferences, and travel. Be very familiar with global timelines to facilitate this effort.
  • Collaborate with multiple stakeholders to keep the team accountable to executing on deadline
  • Develop and carry out an efficient documentation and electronic filing system
  • Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Maintain customer confidence and protect operations by keeping information confidential
  • Complete projects directly or by assigning to the executive’s leadership team and follow up on results
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Develop and utilize historical information and provide retrieval of information
  • Record meeting discussions and provide minutes
  • Take notes and enter data as appropriate

Qualifications:

Required

  • B.S. in Management or related field
  • 5+ years administrative support or executive assistance
  • Strong ability and willingness to work in a dedicated and expanded team environment
  • Discretion and confidentiality
  • Ability to work up to 8 night/ weekend hours per week
  • Proven experience as an executive assistant or in other executive support positions
  • Full comprehension of office management systems and procedures
  • Google docs, calendar and gmail proficiency 
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications

Preferred

  • Ability to multitask and prioritize daily workload
  • High level organizing, planning, oral, and written communications skills
  • Problem solving ability
  • Independent thinker and ability to self-manage

Why Work Here

We build and deliver, then explore to build more. Curiosity and flexibility enable everything we do, and we get stronger as we make each new industry smarter. As a team, we bring our diverse backgrounds, beliefs and experiences to solve problems no one has yet to solve, at a speed no one has yet to experience. We support and challenge one another to bring out a new best in each of us, and we might have a little fun along the way.

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Location

600 W Chicago Ave Suite 620, Chicago, IL 60654

What are Uptake Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Stocked Kitchen
Happy Hours

Additional Perks + Benefits

Open PTO policy. Paid parental leave. Speaker series. Lunch stipend.

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