Sphera, the former Operational Excellence and Risk Management business of IHS Inc. (“Company”) is a leading global provider of enterprise software and services that enable companies to manage and optimize their environmental, health, safety and sustainability (“EHS&S”) processes. Amongst a wide variety of use cases, the software allows customers to standardize and automate processes such as incident reporting, to monitor emissions and ensure regulatory compliance and to track chemical inventory throughout a manufacturing cycle. The company was recently spun off by IHS and acquired by Genstar Capital, essentially positioning it as a $100MM start up.

Requirements:

The candidate should have a 3-5 years’ experience as an executive  assistant. The ideal candidate is a consummate professional who is highly organized, has extreme attention to detail and the ability to identify and resolve issues and implement changes, policies and procedures where necessary. This  individual must also be a highly resourceful professional that thrives in a fast- paced environment, has exceptional organizational skills, and is excellent at building working relationships. He/she must maintain the highest level of professionalism at all times and be able to handle a wide range of responsibilities. The following requirements are essential for this position:

• Can successfully handle complex travel and logistical arrangements with minimal notice.
• Highly organized; able to manage multiple projects and simultaneously prioritize critical tasks.
• Anticipates issues before they happen and plans option-based contingencies
• Hard working, highly efficient, and extremely detail oriented while maintaining accuracy.
• Strong computer skills including Microsoft Outlook, Word, Powerpoint, Excel and Concur. (Salesforce a plus)
• Superior oral and written communication skills
• Strong problem-solving skills, exhibiting good judgment when making decisions
• Self-motivated, possessing a positive “can-do" attitude

• Knows when/how to be assertive to get things done

• Quick to respond to requests and completely dependable on follow-through
• Demonstrated ability to handle sensitive, confidential information
• Versatile individual with a high standard of integrity
• Ability to maintain composure in times of stress or with unexpected deadlines
• Ability to prioritize, work independently, and manage multiple simultaneous assignments and a broad scope of responsibilities
• Ability to work well under pressure and with a sense of urgency
• A Positive, Can-do attitude, willing to pitch in wherever needed

Primary Responsibilities: 
 

• Support multiple C-Level executives
• Calendar management; anticipate calendar risk & plan contingencies with multiple options.  Pro-actively anticipate executives’ needs & clear conflicts with little or no direction.
• Collaborate and act as a thought partner for key initiatives, meetings and events
• Travel arrangements, including flights, hotels, ground transportation, guest travel, etc.
• Interact with service providers (hotels, car service, etc.)
• Support executive team with other duties/projects as required
• Ensure a positive, professional experience for meeting guests & customers
• Escort candidates, meet & greet guests, set up meetings, lunches, executive events, etc.
• Prepare expense reports
• Direct, organize, and coordinate planning and execution of trainings and conferences
• Develop and maintain a solid knowledge of the organization
• Be the liaison/point person to filter all communication to & from the executives within their organizations

The standard hours for this position are Monday through Friday, 8:30am to 5:30pm. However, this individual should be flexible as there will be instances where they will be needed earlier/later depending on meeting schedules. We are looking for someone with a bright disposition who knows how to be a team player.

At Sphera, we are working together to help our customers keep their people safe, their products sustainable and their operations productive.  The best people don't want a job, they want to change the world and themselves.  The best want to challenge the status quo.  The best want to grow themselves and their careers.  Come check out what Sphera has to offer and how that matches up with your career goals.                                                                                                                           

Sphera is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, age, gender identity, sexual orientation, marital status, parental status, religion, sex, national origin, disability, veteran status and other legally protected characteristics.