Executive Assistant

 

Recipe for Success - What's “in store” for the role  

  • Supports multiple large functional areas.
  • Manages executive calendar & travel.
  • Provides leadership, advice and ensuring the consistency of, and compliance with, established standards and practices of the functional area.
  • Manages department/function by distributing and ordering supplies.
  • Manages functional budget, prepares invoices and reports to assist the assigned individual and functional area.
  • Manage travel (includes online research, booking, tracking, preparing the traveler, etc.).
  • Manage meeting and conference rooms.
  • Meeting and event planning (includes negotiation hotel contracts, scheduling catering, preparing for Web and
    video conferencing, etc.).
  • Serve as coordination point to collect, organize, and present information for the functional area.
  • Function/Department Program Coordination & Support.
  • Serves as the main liaison and communication link to leader and function.
  • Provides advice, expertise, and context to the leader to ensure the consistency of, and compliance with,
    established standards and practices of the administration of the executive area as well as communicating
    functional information.
  • Provides necessary information and reports as needed. Research issues and coordinate appropriate
    responses.
  • Utilize Microsoft office programs to create various documents and spreadsheets
  • Interacts professionally across the business
  • Supporting special projects and programs as-needed (project management)
  • Participating in trainings, career development, and webinars related to position and assigned function 

The Essentials In Your Cart - The required ingredients

  • Strong project management ability
  • Technologically savvy (Google, Advanced MS Office, etc.)
  • Excellent critical thinking and problem solving
  • Highly organized
  • Highly flexible with strong multitasking and prioritization ability
  • Detail oriented
  • Tact and discretionary initiative
  • Able and willing to learn new software tools and applications
  • Excellent and effective communication

Extra Spices - What you should bring to the table 

  • Quick learner and ability to work in an autonomous environment
  • Postive attitude and empathetic
  • Takes direction from the leaders they are supporting but acts autonomously in decisions directly impacting their functional
    area.
  • Collaborative and works well with others
  • <25% domestic travel; little to no international travel

Qualifications

Education

Required

Associates Degree or better.

Read Full Job Description

Technology we use

  • Engineering
    • JavaLanguages
    • JavascriptLanguages
    • ScalaLanguages
    • AzureLanguages
    • jQueryLibraries
    • AngularJSFrameworks
    • SpringFrameworks
    • Vue.JSFrameworks
    • Microsoft SQL ServerDatabases
    • OracleDatabases

Location

Right next to Union Station, we are easy to get too and surrounded by food in Downtown and the West Loop.

What are Peapod Digital Labs Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Game Room
Stocked Kitchen
Some Meals Provided
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement

Additional Perks + Benefits

Building a cutting edge eCommmerce center of excellence means our teams need to focus on their work challenges, not whether their benefits are activated. With a one-stop shop for online benefit management, competitive bonus potential, and a flexible, brand new office, our employees are able to focus on making the customer experience amazing.

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