Livly is seeking an Executive Assistant to be a trusted partner to our executive leadership team. You will work side by side with our executives, bringing organization and consistency to their fast-pace, ever changing worlds. You will be the point person responsible for making sure that our office runs smoothly each and every day. If you love helping people, are always thinking two steps ahead to anticipate needs, and have strong organization and communication skills, this is the perfect role for you! 

Who we are: Livly is an operating system for all digital and physical experiences in buildings across the world. Our mission is to create joy through great technology and services - one building, person and digital experience at a time.  

What you'll do in this role:  

Executive Assistance: 

• Partner with and take direction from our executive leadership team to anticipate their needs and plan accordingly. You'll be working with our CEO, CIO, and President.
• Meticulously maintain our executives’ calendars. Monitoring, updating, and prioritizing conflicting needs using strong judgement and decision-making skills. 
• Manage travel for our executive leadership team, prepping necessary travel itineraries and documents.  
• Read and triage incoming memos and submissions, distributing them as needed. 
• File and retrieve corporate records, documents, and reports as needed. 
• Research, conduct data, and prepare documents for review and presentation by boards of directors, committees, and executives. 
• Conduct research on competitor specs, pricing, terms, etc. 
• Manage expense reports.  
• Coordinate, prepare for, and facilitate executive leadership team meetings, events, and offsites. 
• Assist with basic project management of executive leadership team initiatives. 

Office Management:

• Professionally greet and situate all visitors, guests, and employees, providing a great first impression of Livly.  
• Ensure a vibrant, clean, and inviting workplace by proactively managing facility needs, repairs, and maintenance.  
• Track inventory and manage the ordering and stocking of office supplies and snacks.  
• Maintain conference rooms and ensure rooms are prepped before interviews and meetings.  
• Sort and distribute incoming mail and ship outgoing mail as needed. 
• Support team members in addressing and solving ad hoc needs and requests.  

You’ll love this role if you’re:  

• Detail oriented. You are exceptionally organized and have incredible time management skills – you've already answered the questions before they have to be asked! 
• An effective communicator. You have outstanding verbal and written communication skills that enable you to speak effectively with anyone and everyone who crosses your path.  
• Determined. Not sure how to do something? You figure it out. 
• Tenacious. You thrive under pressure and are confident in your ability to get things done. 
• An effective communicator. You have outstanding verbal and written communication skills that enable you to speak effectively with anyone and everyone who crosses your path.  
• Reliable. People know that they can rely on you to make things happen.  
• Dynamic. You’re as charismatic as they come. You embody resilience, drive, and energy that radiates throughout all interactions. 

What you bring to this role:   

• Bachelor’s Degree or equivalent with 4+ years administrative experience including at least 2+ years in an Executive Assistant position. 
• Outstanding attention to detail with the knowledge and tools to execute flawless work. 
• Ability to prioritize, multi-task, and adapt to the constantly changing needs of a busy executive team.  
• Proficiency in Outlook Email and Microsoft Suite. 
• Demonstrated confidentiality and the utmost professionalism.
• Eagerness to contribute to and learn in a startup environment.

What Livly offers you:  

• The opportunity to be creative, make an impact, and grow professionally while working in a collaborative, high-energy environment. 
• Competitive salary and great benefits. We cover 80% of Medical Premiums, and offer dental, vision, & commuter benefits, 401k retirement savings plan, and offer company sponsored Life Insurance. 
• Fun perks like snacks in office, wellness initiatives, team events, and Livly gear.