Executive Assistant at Livly

| Chicago
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Livly is seeking an Executive Assistant to be a trusted partner to our executive leadership team. You will work side by side with our executives, bringing organization and consistency to their fast-pace, ever changing worlds. You will be the point person responsible for making sure that our office runs smoothly each and every day. If you love helping people, are always thinking two steps ahead to anticipate needs, and have strong organization and communication skills, this is the perfect role for you! 


Who we are: Livly is an operating system for all digital and physical experiences in buildings across the world. Our mission is to create joy through great technology and services - one building, person and digital experience at a time.  

 

What you'll do in this role:  

Executive Assistance: 

  • Partner with and take direction from our executive leadership team to anticipate their needs and plan accordingly. You'll be working with our CEO, CIO, and President.
  • Meticulously maintain our executives’ calendars. Monitoring, updating, and prioritizing conflicting needs using strong judgement and decision-making skills. 
  • Manage travel for our executive leadership team, prepping necessary travel itineraries and documents.  
  • Read and triage incoming memos and submissions, distributing them as needed. 
  • File and retrieve corporate records, documents, and reports as needed. 
  • Research, conduct data, and prepare documents for review and presentation by boards of directors, committees, and executives. 
  • Conduct research on competitor specs, pricing, terms, etc. 
  • Manage expense reports.  
  • Coordinate, prepare for, and facilitate executive leadership team meetings, events, and offsites. 
  • Assist with basic project management of executive leadership team initiatives. 

Office Management:

  • Professionally greet and situate all visitors, guests, and employees, providing a great first impression of Livly 
  • Ensure a vibrant, clean, and inviting workplace by proactively managing facility needs, repairs, and maintenance.  
  • Track inventory and manage the ordering and stocking of office supplies and snacks.  
  • Maintain conference rooms and ensure rooms are prepped before interviews and meetings.  
  • Sort and distribute incoming mail and ship outgoing mail as needed. 
  • Support team members in addressing and solving ad hoc needs and requests.  

You’ll love this role if you’re:  

  • Detail oriented. You are exceptionally organized and have incredible time management skills – you've already answered the questions before they have to be asked! 
  • An effective communicator. You have outstanding verbal and written communication skills that enable you to speak effectively with anyone and everyone who crosses your path.  
  • Determined. Not sure how to do something? You figure it out. 
  • Tenacious. You thrive under pressure and are confident in your ability to get things done. 
  • An effective communicator. You have outstanding verbal and written communication skills that enable you to speak effectively with anyone and everyone who crosses your path.  
  • Reliable. People know that they can rely on you to make things happen.  
  • Dynamic. You’re as charismatic as they come. You embody resilience, drive, and energy that radiates throughout all interactions. 

 

What you bring to this role:   

  • Bachelor’s Degree or equivalent with 4+ years administrative experience including at least 2years in an Executive Assistant position. 
  • Outstanding attention to detail with the knowledge and tools to execute flawless work. 
  • Ability to prioritize, multi-task, and adapt to the constantly changing needs of a busy executive team.  
  • Proficiency in Outlook Email and Microsoft Suite. 
  • Demonstrated confidentiality and the utmost professionalism.
  • Eagerness to contribute to and learn in a startup environment.

What Livly offers you:  

  • The opportunity to be creative, make an impact, and grow professionally while working in a collaborative, high-energy environment. 
  • Competitive salary and great benefits. We cover 80% of Medical Premiums, and offer dental, vision, & commuter benefits, 401k retirement savings plan, and offer company sponsored Life Insurance. 
  • Fun perks like snacks in officewellness initiatives, team events, and Livly gear. 
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Technology we use

  • Engineering
    • .NETLanguages
    • C#Languages
    • JavascriptLanguages
    • KotlinLanguages
    • SqlLanguages
    • SwiftLanguages
    • ReactLibraries
    • ReduxLibraries
    • ASP.NETFrameworks
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases
    • RedisDatabases

Location

Interspread amongst West Loop's luxe lofts and retail boutiques are tech startups, restaurants, and design stores giving this area its creative edge!

What are Livly Perks + Benefits

Culture
Friends outside of work
Eat lunch together
Intracompany committees
Our Be Livly Committee aims to bring the entire Livly team together through philanthropic, educational, and fun events.
Daily stand up
Open door policy
Team owned deliverables
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
Livly covers 80% of our employee’s healthcare premiums.
Life Insurance
Retirement & Stock Options Benefits
401(K)
Performance Bonus
Match charitable contributions
Child Care & Parental Leave Benefits
Generous Parental Leave
We provide 12 weeks of fully paid parental leave for the primary caretaker. Livly also provides 2 weeks of fully paid parental leave for the secondary caretaker.
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Adoption Assistance
Vacation & Time Off Benefits
Generous PTO
Livly’s vacation policy includes up to 15 days of PTO. Livly also offers seven paid holidays, in addition to one floating holiday.
Paid Holidays
Paid Sick Days
Livly encourages employees who are sick to stay home. When needed, it is possible to work from home when sick.
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Game Room
Our game room includes Ping Pong, Video Games.
Stocked Kitchen
Livly has a fully stocked kitchen including unlimited snacks, coffee, tea, and more!
Some Meals Provided
Happy Hours
Livly has frequent team and company-wide happy hours - we love a good theme!
Parking
Fitness Subsidies
Livly offers discounted gym memberships
Professional Development Benefits
Job Training & Conferences
Livly offers a Learning and Development Stipend that provides employees the opportunity to pursue professional development opportunities.
Lunch and learns
Promote from within
Continuing Education stipend
Time allotted for learning
Need a break? Grab a book from our bookshelf and read some of our favorites!
Paid industry certifications
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