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Executive Assistant

| Chicago

As an Executive Assistant at Numerator, you will provide tactical administrative support and strategic partnership to our Chief Executive Officer and Chief Growth Officer.
Responsibilities:
• Be a strategic partner and execute calendar management functions - including adding, canceling, and editing meeting requests, as well as ensuring timing and logistical details are in place
• Plan and coordinate external facing meetings, which may include cross-functional teams and outside vendors
• Research and compile briefing documents in preparation for meetings and interviews
• Maintain an efficient flow of information between all levels - including internal and external contacts on a wide spectrum of plans and priorities
• Execute mutual NDAs for partnership and M&A purposes
• Review, proofread, and format all correspondence to ensure accuracy, consistency, and completeness
• May attend staff meetings to take notes and follow-up on outstanding agenda items
• Assist in document management, compilation, distribution, and storage
• Provide coverage for other Executive Assistants
• Be a sounding board, confidant, and conduit to keep the executives well-informed and help facilitate his/her decision-making
• Communicate on the executives' behalf by email, text, or chat under their guidance
• Perform total travel coordination - including air and ground transportation, hotel reservations, visas, and other travel documentation
• Plan and coordinate enterprise-wide meetings, team meetings, offsites, internal events, and all related logistical and budget requirements
• Complete expense reports for executives
• Act as a team expert and go-to-person for general requests and questions, and be a keeper of all team resources
• Initiate administrative processes for efficiency and draft team playbooks and procedures
• Partner with IT to resolve any logistical issues and assist in every way possible to ensure tasks are completed
• Be available and responsive to the global nature of the business
• Minimum of 5 years executive administrative support experience in a fast-paced and growing professional environment
• Exceptional verbal, written and interpersonal communication skills
• Advanced organizational skills and multi-tasking ability with strong attention to detail
• Proficiency with office applications - including Google Suite (GMail, Docs, Sheets, Hangouts, Drive, etc.), SFDC, and the MS Office Suite
• High energy and passion for the role, and for helping and supporting others
• A self-starter who can work autonomously and as part of a team
• Comfortable taking direction from others and dealing with ambiguity/changing business needs
• Highly trustworthy; operates with complete and total discretion when required
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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Technology we use

  • Engineering
  • Product
    • C#Languages
    • JavaLanguages
    • PythonLanguages
    • SqlLanguages
    • ReactLibraries
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • DjangoFrameworks
    • Node.jsFrameworks
    • SpringFrameworks
    • TensorFlowFrameworks
    • MySQLDatabases
    • PostgreSQLDatabases
    • Mode AnalyticsAnalytics
    • BalsamiqDesign
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign

Location

Our office is centrally located in the Willis Tower! It is easily accessible to all forms of public transit & many great lunch options.

An Insider's view of Numerator

How would you describe the company’s work-life balance?

Work-life balance is a non-issue here. I have autonomy to make sure my work falls under a schedule that is appropriate for my life when I need it. Each week, encourage people to be honest with their workload to their team, so we can adjust resources. If we see that someone is drowning in work, we learn why and develop ways to fix the issue.

Shawn

Senior Analyst

How do you collaborate with other teams in the company?

This is a highly collaborative company, but many workers are based remotely. Zoom or Google Hangouts videoconferencing is used on a daily basis to bring together team members in various locations. The company also emphasizes in-person collaboration, and holds several collocated meetings throughout the year.

Brian

Director of Strategic Programs

How does the company support your career growth?

My manager has been very supportive of having career discussions with me during our weekly 1:1's. We have clear and open communication around career growth and set goals that benefit myself, team, and company. This helps to address growth opportunities and next steps in my career.

Nikka

Senior Product Manager

What are some things you learned at the company?

Numerator truly brings people together even though we have a dispersed team. I’ve learned how to collaborate with my teammates across the country. We share updates through newsletters, events and random jokes to make us laugh! From video meetings to Slack, Numerator raises the bar on how to stay connected to your teammates no matter where you are.

Emily

VP, Marketing

What are Numerator Perks + Benefits

Numerator Benefits Overview

Our benefits and perks are top notch! We offer really great pricing and discounts on everything we have for everyone that is eligible!

Culture
Volunteer in local community
Numerator offers comprehensive programs to support our employees volunteering for causes they are passionate about in their location communities.
Eat lunch together
Open door policy
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
The Healthcare FSA allows you to set aside up to $2,650 per plan year to cover eligible healthcare expenses for medical, prescription drug, dental, and vision expenses for you and eligible dependents.
Disability Insurance
We provide LTD/STD benefit to eligible employees of 60% of your weekly/monthly earnings. You pay taxes on the premiums for this coverage, so benefit payments received are non-taxable.
Dental Benefits
If you enroll in the Cigna Dental PPO plan, you still have the ability to choose any dental provider!
Vision Benefits
Our vision benefits are provided by Cigna. You have the option of using a Cigna or a Non-Cigna provider each time you obtain vision services!
Health Insurance Benefits
We offer two medical plans that will be sure to meet your needs-the CDHP and PPO. We do offer FSA as well as an HSA.
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Child Care & Parental Leave Benefits
Generous Parental Leave
Our commitment to support our employees in their decision to become parents along with the hard work they do for us, we provide parental leave and pregnancy leave plans in addition to FMLA coverage.
Vacation & Time Off Benefits
Unlimited Vacation Policy
Generous PTO
Perks & Discounts
Casual Dress
Our dress code includes jeans, shorts, and tee shirts every day of the week!
Commuter Benefits
You can set aside pre-tax money to pay for eligible transit and/or parking expenses. Each month, you can contribute up to $260 for eligible transit expenses, and/or eligible parking expenses.
Company Outings
We have team outings as well as company-wide annual holiday parties and other events for all employees!
Happy Hours
Our team loves to hang out together and where we are located there is access to multiple venues where teams can unwind.
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