Open to Long-Term Remote For U.S.-Based Candidates

Level Ex uses state-of-the-art video game technology and cognitive neuroscience to accelerate the adoption curve of new techniques and products in medicine. Using the psychology of entertainment - our games drive an order of magnitude more engagement than other digital HCP marketing and training approaches… and we are just scratching the surface of what is possible.

Our games revolutionize the way medical professionals advance their clinical skills, earn CME, and keep up-to-speed on challenging cases, new drug therapies, medical devices, and clinical best practices. The company's medical video games run on phones, tablets, and web browsers, and are played by over 750,000 healthcare professionals. Our latest cloud-gaming platform allows multiple users to diagnose or treat a virtual patient collaboratively over video-conferencing platforms like Zoom. Top-20 pharmaceutical and medical device companies (including J&J, Amgen, Philips, Baxter, and many others), national medical societies, and government organizations such as  NASA leverage Level Ex’s acclaimed platform for HCP education and training. 

We’re now looking for an experienced Executive Assistant/Office Manager to join our growing team. You’ll be working closely with the clients and sales teams to manage the day-to-day operations of the Operations department.

What You’ll Be Doing With Us:

• Support our Chief Financial Officer with calendar management and prioritizing various duties based on shifting needs and requirements
• Proactively identify and resolve scheduling conflicts, identify recurring pain points, and find solutions
• Act as a gatekeeper by making sure the Chief Financial Officer is looped in on all upcoming events, commitments, and responsibilities
• Help facilitate department-level communications and administrative responsibilities on behalf of our Chief Financial Officer and other leaders in the Operations department
• Plan, coordinate, and facilitate on- and off-site meetings and internal Level Ex functions
• Manage email inbox to scan for priorities and areas of escalation
• Create documents for meetings or conference calls, including but not limited to presentations, report and proposals
• Reinforce practices and procedures to ensure the highest level of confidentiality at all times
• Work collaboratively with the executive assistant team, in positive partnership to support each other and encourage successful communication among leadership
• Cross-train with the CEO’s executive assistant to provide CEO support in admin’s absence
• Procure and manage all office and break room supplies to ensure our office and kitchen are  stocked with all necessary supplies 
• Develop and enact procedures to ensure functional and smooth office operations
• Supervise and coordinate all office and facility maintenance visits and vendor relations
• Coordinate with our team to handle other-office related tasks, including remote-office requests, potential remote office locations  
• Perform any other related duties as may be assigned by the Chief Financial Officer, or other designees

Who We Want To Meet:

• Minimum of 3+ years of experience in an Executive Assistant role supporting a C-level executive
• Strong ability to juggle numerous priorities and deadlines
• Proficiency with Google Suite, and MS Office applications
• Demonstrated ability to act with discretion, exceptional integrity and judgment
• Excellent organization and project management skills
• Excellent written and verbal communication skills
• Experience working in a fast-paced startup environment is a plus
• Bachelor’s Degree or equivalent experience

Benefits & Perks:

• Multiple health insurance plans with 100% company-paid premiums
• 401(k) with generous company-paid match
• 4 weeks of PTO
• 100% full-time remote
• Dental and vision insurance 
• Pre-tax flex spending and commuter accounts
• Unlimited cold brew and gourmet coffee, kombucha, Bevi sparkling water, and craft beer
• Full kitchen and food options including breakfast, and both healthy and comfort snacks
• Team after-hours events, like Board Game Night

Interested?  

Please send us your resume along with an optional cover letter detailing why you’re an excellent fit using the links below. We look forward to hearing from you and exploring the possibilities.

Diversity Statement

Level Ex is the collective sum of all our individual experiences, backgrounds, and influences and we pride ourselves in growing and learning together. We are an Equal Opportunity Employer committed to building an inclusive and diverse environment where everyone’s individuality is respected, and everyone has an Identity. Our commitment to inclusion across race, gender, age, religion, identity, and experience drives us forward every day.

No Agency or Recruiter submissions will be accepted.

Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job.

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