IT Administrative Assistant at Motorola Solutions
At Motorola Solutions, we create technologies our customers refer to as their lifeline. Our technology platforms in communications, software, video and services help our customers work safely and more efficiently. Whether it’s helping firefighters see through smoke, enabling police officers to see around street corners, or reliably keeping the lights on in homes and businesses around the world, our work supports those who put their lives on the line to keep us safe. Bring your passion, potential and talents to Motorola Solutions, and help us usher in a new era in public safety and security.
Department OverviewOur IT organization has a critical role in driving extraordinary business results. Through a strong partnership with other areas of our business, we bring innovative thinking to every conversation and deliver with integrity. We’re looking for people who bring great ideas and who make our partners’ ideas better. Intellectually curious advisors (not order takers) who focus on outcomes to creatively solve business problems. People who not only embrace change, but who accelerate it.
Scope of Responsibilities / Expectations
Job responsibilities include, but are not limited to the following:
Provide support for Chief Information Officer & Direct Reports with scheduling, calendar management, message correspondence, travel arrangements, meeting logistics, phone screening, and expense reporting.
Coordinate group meetings, team/training events and handle all meeting logistics such as venue, catering, agenda/meeting minutes, etc.
Support in assigned project based work as necessary (slide prep for townhalls, leadership meeting prep work, communications prep, facilities related work, etc)
Manage activities related to onboarding contractors (work orders, invoice receiving, Visa work, badging, etc)
Partner with support teams and work cohesively across many different management levels
This position will report to the Chief Information Office and will be located in Chicago.
3-5+ years of administrative experience
Strong proficiency with office productivity projects (Google products such as Gmail, Google Docs, Google Sheets, and Google Slides, or Microsoft products such as Excel, Work, Outlook, Power Point).
Proven experience as an administrative assistant or in other related position
Excellent oral and written communications skills; organization and planning skills; problem solving skills
Ability to prioritize workload in order to carry out tasks and responsibilities in a professional and independent manner
Ability to multi-task and handle many diverse activities and functions at one time
Must be able to manage a diverse, complex, high volume workload; think proactively, creatively, independently, and analytically
Must have a professional, team-focused demeanor at all times, especially when dealing with high-level customer/partner contacts
Discretion and confidentiality
Willingness to jump in and assist where needed
3+ years of administrative or related experience
Strong proficiency with office productivity projects (Google products such as Gmail, Google Docs, Google Sheets, and Google Slides, or Microsoft products such as Excel, Work, Outlook, Power Point)
Referral Payment PlanYes
Motorola Solutions is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran's status, or, any other protected characteristic.
If you are a current Motorola Solutions employee, please click this link to apply through your Workday account.