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Listings Coordinator

| Chicago
As a Listings Coordinator, you will support our Transaction Coordinators and work with a team of real estate professionals that oversee all compliance and transactional details throughout the listing and sale process. The Listing Coordinator will handle all aspects of initial compliance review, allowing our agents to focus on building client relationships and advancing their businesses. You will be uploading all transaction documents and providing a solid foundation for our agents and Transaction Coordinators. Our team provides full-service support and acts as the central point of contact for all relevant stakeholders, ensuring a smooth process from listing to closing.


  • Review all Listing Agreements ensuring that it is in accordance with all compliance regulations and is properly signed
  • Flag any irregular listing terms for manager approval
  • Ensure all required listing documents are submitted
  • Submit MLS required documents to the regional board
  • Enter listings into PlanetRE and upload all documents
  • Communicate with the listing agent on required reports and disclosures
  • Provide all required disclosures and advisories to the sellers or listing agent
  • Coordinate the document signature process with sellers and listing agents
  • Open pre-escrow and order the Natural Hazards Disclosure Report
  • Assemble pre-sale disclosure packages, create coversheets and provide link

Skills and Qualifications:

  • B.A. or B.S. degree
  • Basic knowledge of Real Estate Transaction Coordination - MLS, zipForms, DocuSign, Google suite, experience with
  • PlanetRE a plus
  • 2+ years of real estate experience
  • Strong written and verbal communication skills
  • Customer service oriented personality
  • Impeccable attention to detail and problem-solving skills
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