Office Coordinator (Part-Time)
Office Coordinator (Part-time)
Job Type: Part-time
Hours: 29/week, Monday – Friday, 9:00 am – 3:00 pm preferred (some flexibility)
Compensation: $20/hour
JOB SUMMARY
Greets customers, vendors, job applicants and other visitors at multi-floor office facility. Oversees cleaning service staff to ensure space is clean. Notifies and follows up with building maintenance group on issues involving our space. This position primarily works out of the Chicago office but occasionally will travel to Deerfield. This position will interact regularly with all levels of employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Uses knowledge of organization and applies customer service skills to respond to routine inquiries and provides information about the organization as appropriate.
- Maintains confidentiality of contacts and information.
- Works closely with 2 N. Riverside Plaza Security team to ensure visitor's passes are issued and assists with other security-related matters.
- Greets and assists clients, applicants, and visitors in a courteous and professional manner.
- Coordinates the scheduling of meetings and preparation of conference rooms.
- Work with managers to cater food for lunch meetings.
- Helps plan and coordinate company events/parties.
- Orders and stocks all food and office supplies for company.
- Ensures offices have fresh fruit and healthy snacks.
- Maintains storage areas and meeting rooms ensuring that they are clean and organized.
- Ensures cleaning services performed according to contract.
- General light cleaning and freshening up the office area throughout the day – cleaning whiteboards, wiping tables, etc.
- Works with IT staff to ensure IDs are given to new employees.
- Assists with organizing company events for employees.
- Occasionally lift and move boxes weighing up to 50lbs.
- Other duties may be assigned.
EDUCATION and EXPERIENCE
High school diploma required
COMMUNICATION SKILLS
Ability to comprehend instructions and ask clarifying questions to ensure understanding. Professional verbal and written skills required.
OTHER SKILLS and/or ABILITIES
Basic skills with Microsoft Office suite.