Our Story: Litera, headquartered in Chicago, IL, is a fast-growing software company and one of the leading legal technology suppliers in the world. Serving more than 90% of the world's largest law firms, our software is used by hundreds of thousands of lawyers every day. As a company recognized as one of the best places to work, we believe professional development, rewards programs, open communication, and transparent leadership all contribute to a unique and open work environment. Our employees are driven, energetic, passionate, and can make a direct impact on the future of the company.
The Opportunity:
We are looking for a skilled Office Coordinator to undertake a variety of day-to-day office and administrative tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities.
An excellent office coordinator is, above all, an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed. Multitasking and the unique ability to deftly handle the unexpected are essential qualities to bring to the position.
A Day in the Life:
- Greet employees, visitors & vendors
- Help with scheduling of desks and meetings
- Ordering office supplies
- Prepare outgoing mail & packages
- Assist with Event Planning
- Answering phone and routing calls to appropriate team member
- Ensure kitchen, conference rooms & office is well maintained & always stocked with supplies.
- Supporting other teams with various administrative tasks
Role progression:
Within 1 month, you will:
- Complete onboarding process
- Familiarize yourself with our technology and attend training sessions
Within 3 months, you will:
- Be proficient in Certify Expense & Travel Management Software
- Upkeep of office maintenance
- Responsible for ordering all office supplies
Within 6 months, you will:
- Have an established working relation with building management
- Be proficient in pulling analytical reports for desk scheduling, administrative ticket requests and inventory
- Assist with ordering of new hire swag and building relationship with vendors
About You:
- Strong time management and organizational skills
- Ability to prioritize & multi-task
- Friendly with the ability to interact with all levels of staff, management & vendors
- Must be reliable and maintain attention to detail
- 1- 3 years relevant experience, with solid knowledge of:
- Excellent written and verbal communication, organizational & interpersonal skills
- Confident with Microsoft Office and all associated packages (Outlook, PowerPoint, Excel)
- Customer Service skills
- A strong desire to keep learning new things!
What Sets us Apart?
- Opportunity to make a difference in a rapidly growing company
- You'll be challenged and encouraged to broaden your skills
- Great health benefits, PTO and holiday policies