Office Lead at KAR Global

| Chicago
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  • Love cars, technology and data? So do we. KAR Auction Services (NYSE:KAR) is a global Fortune 700 company headquartered in the Indianapolis suburb of Carmel, Indiana, with 18,000 employees across the United States, Canada, Mexico and the United Kingdom. Our diverse team helps the world's largest automotive manufacturers, financial institutions, insurance companies and dealer groups buy, sell and trade used vehicles. DRIVIN is our Chicago-based innovation and Data Science hub—where our team of data scientists and analysts create new products and help power the sale of more than 5.95 million units valued at over $40 billion through our physical, online, and digital/mobile auction marketplaces.

     

    We move quickly, and we're looking for go-getters that are addicted to the thrill of creating new products and features and diving deep into rich data. Sound like you? We’re looking for an Office Lead to roll up their sleeves and help transform one of the largest, most dynamic industries in the word.

     

    Job Summary: 

     

    Manage the Chicago DRIVIN office, a division of KAR Auction Services.  The Office Lead will direct, administer and coordinate all office services at DRIVIN.  This includes managing and approving key vendor relationships that support office operations, establishing a positive work environment and ensuring convenience of amenities.  The Office Lead will also play a large role in culture development, working directly with the DRIVIN leadership team.    

     

    This role reports to the Human Resources Manager within the Chicago DRIVIN office. 

     

    Responsibilities and Duties: 

     

    • Lead all office related activity for an office of roughly 100 people. 
    • Ensure company’s culture is inspiring and engaging promoting a positive work environment. Lead meetings to plan office activities and maintain company events budget.
    • Participate in office promotion activities, working with DRIVIN leadership, to help acquire new talent and position DRIVIN as a cutting-edge, fun and engaging place to work.
    • Participate and in most cases, lead all office celebration events both inside the office and outside the office.
    • Prepare and oversee all office related purchase orders, maintain inventory and order all supplies for the office. Maintain snacks/drinks supply on a regular basis.
    • Working with the Finance team, own the office related budget and adhere to monthly financial requirements.  Review monthly office budget/ spend with Finance and the DRIVIN General Manager.
    • Be the lead from DRIVIN on key office related vendor relationships; including but not limited to 600 West Chicago building management, building security, Fooda and the RNG gym.
    • Assist with the Program Administration of vendor contracts, maintenance agreements, special pricing, purchase orders, office housekeeping, furniture, and office floor plans, supplies, etc. for all office equipment (i.e. copiers, printers, etc.).
    • Monitor all facility conditions, property and equipment within corporate standards for cleanliness, proper maintenance and safety.  Conduct weekly inspections to determine if appearance meets these standards and advise Facilities of all breakdown and maintenance needs immediately.  
    • Lead the development and enforcement of all office safety programs.  Participate in safety committee meetings and the emergency response team. Ensure all area conditions do not threaten employee or customer safety.
    • Assist Human Resources Manager with onboarding process.
    • Ensure proper follow-through on all directives, bulletins and schedules from corporate sources.
    • Assist with catering / meal planning and arrange for travel, as requested.
    • Assist in daily sorting of mail and packages and greeting visitors and clients.
    • Other duties as assigned.

       

      Educational Requirements and Qualifications: High School diploma or GED is required. At

      least three (3) years prior work experience as an Office Lead or similar work experience required.

      Familiarity with concepts, procedures and processes typically used in an office services area.

      Good organizational, clerical and verbal communication skills. Must be able to work in a team

      oriented environment. Strong organizational, clerical, numerical and verbal communication skills.

      Proficient in Microsoft Excel, Word, PowerPoint, and Outlook. Project Management experience helpful.

       

    Physical Requirements:

     

    The physical activity requirements of the position are Light Physical Work

    Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions.

     

    • Constant – sitting, walking, standing, fingering, grasping, talking, hearing, repetitive motions

       

    • Occasional – stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, traveling
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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • SqlLanguages
    • ReactLibraries
    • DojoLibraries
    • FlaskFrameworks
    • Node.jsFrameworks
    • SparkFrameworks
    • SpringFrameworks
    • TensorFlowFrameworks
    • TorchFrameworks
    • PostgreSQLDatabases
    • RedisDatabases
    • Google AnalyticsAnalytics
    • MixpanelAnalytics
    • OptimizelyAnalytics
    • ConfluenceManagement
    • JIRAManagement
    • SalesforceCRM

Location

Our Chicago office is located in River West on the North Branch of the Chicago River. We have free shuttles to major train stations and CTA lines.

An Insider's view of KAR Global

What's something quirky about your company?

Our culture is more like a family than colleagues. One of my favorite aspects about this office is our Parents-designated Slack channel—an online team collaboration site. It is a great reminder we aren’t just employees, but we can be moms and dads at work, shamelessly sharing fun stories about our personal lives.

April

Senior Product Manager

What's the biggest problem your team is solving?

KAR Global’s DevOps teams are always solving unique problems, but tackling complexity is the real challenge. We’ve found that meaningful solutions come when we don’t focus on fighting fires reactively and instead work collaboratively on building proactive frameworks and implementing forward-thinking processes.

Brandon

Jr. DevOps Manager

What does your typical day look like?

We start the day with a 15-minute huddle to talk about progress from the day before, the day’s plan and barriers to success that need to be addressed. This gives us a clear understanding of our priorities for the day. Our teams are dynamic, so every member of our project team works together each day to discuss design approaches and share ideas.

Mo-Ting

Lead Backend Engineer

What are KAR Global Perks + Benefits

Culture
Volunteer in local community
KAR Auction Services gives every full-time employee a day with pay to volunteer with your favorite cause.
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Team owned deliverables
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Employee Stock Purchase Plan
Child Care & Parental Leave Benefits
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Game Room
Our game room includes Pool Table, Foosball.
Stocked Kitchen
Some Meals Provided
Happy Hours
Professional Development Benefits
Job Training & Conferences
Acme Co. offers employees professional development opportunities like Onsite training courses, The ability to attend job related conferences and seminars.
Tuition Reimbursement
Lunch and learns
Promote from within
Continuing Education stipend
Customized development tracks
Paid industry certifications