Livly is seeking a resourceful, compassionate, and enthusiastic Office Manager / Administrative Assistant to creatively and efficiently maintain our office procedures. You will act as the primary point person responsible for making sure our office runs smoothly each and every day. Additionally, you will provide best in class support to our executives by meticulously managing their calendars and travel. If you love helping people, are always thinking two steps ahead to anticipate needs, and have strong organization and communication skills, this is the perfect role for you! 

Who we are: Livly is an operating system for all digital and physical experiences in buildings across the world. Our mission is to create joy through great technology and services - one building, person and digital experience at a time.  

What you'll do in this role:  

• Professionally greet and situate all visitors, guests, and employees, providing a great first impression of Livly.  
• Ensure a vibrant, clean, and inviting workplace by proactively managing facility needs, repairs, and maintenance.  
• Track inventory and manage the ordering and stocking of office supplies and snacks.  
• Maintain conference rooms and ensure rooms are prepped before interviews and meetings.  
• Sort and distribute incoming mail and ship outgoing mail as needed. 
• Support team members in addressing and solving ad hoc needs and requests. 
• When asked "What does your daily planner look like?", please answer with "Livly". 
• Partner with our Head of Talent to implement and promote company culture initiatives, using creativity in planning events that bring employees together and joy into the office. 
• Support our four executives in day-to-day operations including: 
  • Maintaining and managing multiple calendars in Outlook. 
  • Coordinating travel arrangements and itineraries. 
  • Handling confidential material with the utmost professionalism. 

You’ll love this role if you’re:  

• Organized and detail oriented. You have great follow through on tasks and superior organization skills. You have incredible time management skills and don’t get overwhelmed easily.  
• An effective communicator. You have outstanding verbal and written communication skills that enable you to speak effectively with anyone and everyone who crosses your path.  
• A self-starter. Not quite sure how to do something? You ask the right questions and figure it out! 
• Dynamic. You’re as charismatic as they come. You embody resilience, drive, and energy that radiates throughout all interactions.  
• Reliable. People know that they can rely on you to make things happen.  
• People centric. You take pride in being helpful to others and have a customer service mindset. 
• A true team member. There’s no one task that’s too small for you to willingly take one. 

What you bring to this role:   

• Bachelor’s Degree or equivalent with 1-3 years office management and/or administrative assistance experience. 
• Ability to prioritize, multi-task, and adapt to the constantly changing needs of a busy team.  
• A resourceful, creative problem solver with the ability to work independently.  
• Proficiency in Outlook and Microsoft Suite. 
• Eagerness to contribute to and learn in a startup environment. 

What Livly offers you:  

• The opportunity to be creative, make an impact, and grow professionally while working in a collaborative, high-energy environment. 
• Competitive salary and great benefits. We cover 80% of Medical Premiums, and offer dental, vision, and commuter benefits. 
• Fun perks like snacks in office, wellness initiatives, team events, and Livly gear.