At Lumere, we are clinicians, researchers, engineers, analysts, marketers, and strategic thought leaders focused on one mission: helping hospital leaders and physicians deliver the highest quality, most efficient care by uncovering and eliminating unwarranted care variation and unnecessary costs - specifically related to device and drug selection and utilization.

Our vanguard approach? Partnering with health systems to ensure that care delivery choices are always backed by data and guided by evidence, drug and device costs are justified by clinical outcomes, and doctors and hospital leaders have access to the right insights and analytics to make the best care decisions for every patient.

In service to this mission, our Executive Assistant brings their enthusiasm and creative problem-solving to keeping the trains running on time and in the right direction. This critical individual serves as point-person for all office-related needs and supports the most important resource Lumere has – its people. You are an energetic person who doesn’t mind wearing multiple hats and is experienced in handling a wide range of administrative and executive support-related tasks. We also need your expertise in organizing and coordinating our office and administrative procedures to ensure organizational effectiveness, efficiency, and safety!

Responsibilities include (but are not limited to):

• Manage the reception desk during core business hours (8:30am – 5:30pm CT)
  • Warmly greet visitors and candidates upon arrival; answer phone and emails and smartly field inquiries or take messages; sign for packages and distribute mail; manage the appearance of our reception area
• Maintain a professional, organized, and comfortable office environment
  • Keep office and kitchen clean and appropriately-stocked; track inventory against budget; conduct daily quality-assurance walkthroughs; arrange and oversee office repairs and services, as needed; manage snack orders and office catering
• Provide administrative support to CEO and President
  • Strategic and proactive calendar management; travel coordination - provide detailed itineraries and coordinate hotel, transportation, and dining logistics; assist in meeting preparation – ensure delivery of meeting materials and ensure catering is arranged; handle highly sensitive and confidential information
• Perform general office duties
  • Build and manage relationships with various vendors and service providers and manage contract pricing and negotiations; invoice company clients and follow up on past due amounts; assist with strategic projects regarding facilities, coordinate with IT department on all office equipment
• Work with HR to champion the Lumere brand
  • Participate actively in the planning and execution of company events, employee engagement efforts, and culture initiatives; help our Talent Acquisition Specialist with scheduling interviews when time is at a premium; anticipate when staff is at full-throttle and take initiative to order lunch in for all; provide orientation on facilities to new employees

Qualifications:

• Experience supporting executives and/or managing an office of 50+ people for 3+ years
• Pro-like proficiency with Microsoft Office Suite and Google Apps/GSuite
• Ability to think three steps ahead by employing critical thinking independently
• You write and speak clearly, directly, and thoughtfully
• Circus-like ability to juggle multiple tasks simultaneously with high attention to detail
• Exceptional organization, time-management, and follow-up skills
• You’ve got history thriving in a fast-paced, slightly ambiguous, ever-changing world
• You are friendly and patient with good judgment, common sense, and can keep a secret
• A demonstrated track record for doing what you say you are going to do, when you say you are going to do it, and doing it with the highest of standards
• Ability to develop and maintain effective relationships with a high degree of professionalism and positivity
• Some words that describe you: friendly, energetic, hyper-organized, tech savvy, punctual, and dependable