Office Manager/Executive Assistant

| Chicago

This position is responsible for managing day to day office administrative office operations at Paro, will support the CEO as an Executive Assistant and will partner with the People Team to ensure all new hires & guests are given a top notch experience when they visit or join Paro.

Why Paro? 

Vision: We are creating an alternative employment model for the future of finance work. By capitalizing on the rise of the freelance/gig economy, we are disrupting the $150bn antiquated accounting industry. 

Through technology, we bring work directly to the highest quality finance and accounting professionals and provide them with the tools they need to manage and grow their own books of business. At the end of our day, our purpose is simple: Empower people to do what they love.

Culture: Collaboration is key to the Paro Home Team. Together, we curate an open environment and encourage constant feedback to create great experiences for our freelancers and guarantee success for our clients. We live and breathe our values and have a whole lot of fun along the way. 

What We Do

We help growing companies gain confidence in their finances. Paro matches businesses with the highest vetted bookkeepers, accountants, financial analysts, and CFOs who provide remote, on-demand, hourly support when clients need it. We only accept 2% of applicants into our highly curated network of experts, so clients know they’re working with the best of the best. 

What You’ll Do:

Office Management

  • Manage relationships with office and facility management vendors and other service providers 
  • Liaison with landlord and building maintenance for repairs, security, key requests, etc
  • Order supplies, snacks, etc. on a weekly basis as well as coordinate catered breakfast each Monday morning for the office
  • Ensure cleanliness around the office, lead office-wide desk clean ups, post lunch cleanup, etc. 
  • Address employees questions/concerns on office-related topics
  • Plan in-house and off-site activities such as company events, celebrations, and meetings
  • Perform additional duties and assignments that provide the best work environment for our people to focus on generating success in their roles
  • Function as reception for greeting and directing guests to Paro

Executive Assistant

  • Calendar management and scheduling to support the CEO 
  • Liaison with the board members to set up and organize board meetings
  • Support the CEO with administrative functions as well as booking travel 
  • Brand ambassador representing Paro and the CEO of Paro 

People Operations

  • Responsible for employee onboarding (sending offers, new hire day 1 set up, onboarding sessions)
  • Support recruiting with greeting candidates, interview flow & scheduling candidates 

Skills You'll Need:

  • BS/BA in human resources, business administration or relevant field
  • 2+ years experience in HR Coordinator/Specialist or Office Manager role.
  • Excellent verbal and written communication skills as well as sound judgement/problem-solving skills
  • Strong organizational skills to manage multiple tasks in high activity, dynamic environment with accuracy and attention to details
  • Ability to maintain confidentiality of highly sensitive information

Our Values

At Paro, we pride ourselves on our strong value-oriented culture—which we created together as a team—and look to bring on new team members who also embody these values. 

Enjoy the journey

We bring energy to an antiquated and stale industry

We embrace fun

We don’t take ourselves too seriously

 

Have each other’s backs

We are a team; we win together and lose together

We can handle anything

We feel confident to take risks because we serve as each other’s safety net

We are a community, not just a workplace

 

Do the right thing

We don’t cut corners; we take a long-term view of success

We deposit in the Karma bank

We are loyal to clients and freelancers

We are transparent and don’t hold ulterior motives

 

Take Smart Risks

We believe that trying and failing is better than not trying at all

We think creatively about obstacles

We challenge assumptions We are nimble

 

Never settle

We invent new ways to do what we do

We want to be comfortably uncomfortable and encourage each other to take on new and more challenging projects

We are each accountable for every team member being their best and push each other and give others permission to push us 

 

Be yourself

We bring our whole selves to work; we're cool with who you are, professional and otherwise!

We recognize that everyone brings something important to the table and that conflict helps us grow

We are sensitive to our differences; we value being yourself while making space for others to be themselves We are committed to creating a culture of inclusion as we grow 

Read Full Job Description
Apply now

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • PHPLanguages
    • AngularJSFrameworks
    • CodeIgniterFrameworks
    • Node.jsFrameworks
    • Boostrap 4Frameworks
    • WebpackFrameworks
    • TypekitFrameworks
    • Google AnalyticsAnalytics
    • InVisionDesign
    • SketchDesign
    • Aha!Management
    • WordpressCMS
    • HubSpotCRM
    • SalesforceCRM

Location

We are located right above the Clark & Division Red Line stop in the Gold Coast, steps away from many Division street and Old Town hangouts.

An Insider's view of Paro

How would you describe the company’s work-life balance?

I am trusted to do my job and can have the time I need to focus on myself. At Paro, we truly focus on promoting a culture of flexibility. Each month, we take a company Paro holiday to recharge. In addition, the company offers unlimited PTO and flexible work from home.

Medha

Senior Account Manager

How do you collaborate with other teams in the company?

As we our platform evolves, we rely a lot on our sales and account management teams for feedback. Since the product works both internally and externally it is important that these teams take feedback from our clients and freelancers. In addition, this allows for us to continuously iterate on the product before each release.

Clint

VP, Engineering

What are some things you learned at the company?

Finance and accounting can be really complicated and overwhelming, which can make it easy for businesses to ignore. Since joining Paro, I've learned how much value Paro brings to companies (in all industries) and freelancers. I love talking with business owners about how Paro can make an immediate impact!

Erin

Sales Development Representative

How do you make yourself accessible to the rest of the team?

At Paro, we do Monday Morning Team Huddles and quarterly Town Hall Meetings to foster transparency. The goal is to give insight around where we're headed and why we're headed there. I'm a firm believer that transparency and communication foster new ideas and enable everyone to solve complex problems more efficiently.

Michael

CEO

What makes someone successful on your team?

They never settle, take smart risks, and do the right thing (always). We look for people who align with our values, who work hard and love being part of a team, who aren't afraid to take on a lot and learn as they go, who are scrappy and resilient.

Jon

VP, Sales

What are Paro Perks + Benefits

Culture
Volunteer in local community
Friends outside of work
Eat lunch together
Intracompany committees
Daily stand up
Open door policy
Team owned deliverables
Group brainstorming sessions
Pair programming
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Acme employees can contribute up to $2750 annually to their FSA.
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Team workouts
Retirement & Stock Options Benefits
401(K)
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Adoption Assistance
Vacation & Time Off Benefits
Unlimited Vacation Policy
Generous PTO
Paid Volunteer Time
Paid Holidays
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Free Daily Meals
We provide free breakfast on Monday. Employees get free lunch on Friday.
Stocked Kitchen
Some Meals Provided
Happy Hours
Pet Friendly
Fitness Subsidies
Professional Development Benefits
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
More Jobs at Paro7 open jobs
All Jobs
Finance
Dev + Engineer
Marketing
Operations
Sales
Operations
new
Chicago
Sales
new
Chicago
Developer
new
Chicago
Sales
new
Chicago
Marketing
new
Chicago