Senior Executive Assistant

| Chicago

About Showpad

At Showpad, personalities and cultures connect across oceans to create something extraordinary. As a top 10 software company in the Inc. 5,000 Europe list, Showpad is changing the game when it comes to sales enablement. Our employees create the engagement and impact that drives our success as we expand globally.

In the morning, we’re drinking San Francisco cold brew coffee with a side of Portland doughnuts – English scones for afternoon tea, and in the evening we’re toasting success with Belgian tripel Westmalle to a Chicago house tune.

About the position

As a Senior Executive Assistant, you will assist COO and CRO regarding all administrative, organizational and operational matters.

Key Responsibilities

  • As Senior Executive Assistant you provide high‐level administrative support to the COO and CRO.
  • You take full responsibility of the agenda management for the COO and CRO and ensure perfect integration of professional and private appointments and events.
  • You manage complex calendar and scheduling requirements. You proactively schedule internal and external meetings and calls, taking into account different time zones.
  • You take charge of booking travel arrangements, hotels, flights, restaurants, etc.
  • You manage all incoming mails and take appropriate action depending on the topic, relevance and urgency.
  • You respond to mails, forward them to the right person or save them in a folder for personal follow‐up by the COO and CRO. You manage social media contacts.
  • You organize personal and shared folders and keep track of the most recent board
  • information, budget documentation and management meeting presentations.
  • You follow‐up on important professional deadlines and private events and proactively remind the COO and CRO.
  • You track and help drive completion of key deliverable and follow‐up on outstanding items. You ensure Powerpoint presentations are impactful with perfect spelling layout and visual.
  • You will assist the organization in legal and operational projects on an as needed basis.

Skills we are looking for

  • Minimum 5-7 years of experience managing global senior level executives in a fast‐paced environment
  • Proactive, positive, energetic and enthusiastic personality
  • Team player
  • Detail‐oriented with excellent time management and organizational skills
  • High levels of integrity and discretion in handling confidential information
  • Ability to learn quickly and adapt to change
  • Professional communication skills
  • Strong interpersonal skills
  • Flexibility and willingness to work overtime when needed
  • Perfect command of English
  • Proficiency in a fast paced digital environment (PowerPoint, Word, Excel, Social media, Google mail and Calendar)
Read Full Job Description

Technology we use

  • Sales & Marketing
    • WordpressCMS
    • SageCRM
    • SalesforceCRM
    • MarketoLead Gen

Location

Centrally located in the Loop and easily accessible for all commuters with tons of options for lunch.

An Insider's view of Showpad

What’s the vibe like in the office?

The vibe in our Chicago office is unlike any other startup I've ever been a part of. Everyone is smart, humble and effective. Even though we are all busy, everyone is always willing to offer help or guidance - even if it outside of their wheelhouse. We all genuinely enjoy each other's company and want to see our teammates succeed.

Grace

Office Manager

How do you collaborate with other teams in the company?

Collaboration is absolutely key for my team, since we’re tasked with bringing many different groups together. And as an international organization, we’re building relationships not only across departments, but across the world too. The key for us is to show how we provide value and prove how our collaboration impacts both revenue and culture.

Gauri

Head of Global Business Development and Alliances

What makes someone successful on your team?

On my team, we grit, we grind. We’re resilient and ambitious. We do what it takes to succeed, while ensuring we maintain a thoughtful and genuine approach. We know the buyer experience starts with us and the people that succeed are equal parts authentic and motivated.

Aaron

Senior Manager of Sales Development

What is your vision for the company?

We’re building the future of sales & marketing success, by empowering sales & marketing teams to sell the way buyers want to buy. We’re delivering a better buyer experience, intelligent sales content and an analytics-powered platform that’s smarter than traditional sales enablement.

Jason

President & COO

What are Showpad Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
Child Care & Parental Leave Benefits
Generous Parental Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Some Meals Provided
Happy Hours
Pet Friendly
Fitness Subsidies
Professional Development Benefits
Diversity Program
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