Project Coordinator at Vail Systems, Inc.

| Chicago
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Project Coordinator

Vail Systems is seeking a Project Coordinator to assist the Project Management team in tracking and communicating the status of ongoing projects. As a Project Coordinator you will work in an agile environment to communicate the progress of projects, help escalate issues before they become problems, and assist in managing expectations. The Project Coordinator will be expected to collaborate in a team-oriented environment with highly technical engineering staff and communicate effectively with managers, sponsors, and customers. 


What you can expect to be doing:


  • Maintain transparency on projects with effective tracking & communication of project status, milestones, and accomplishments.
  • Escalate issues and roadblocks to management to help resolve problems before they impact schedule.
  • Assist with managing internal and external customer relationships and expectations.
  • Understand scope & changes for products / components that are under development.
  • Build relationships with team members to develop a strong working unit and support their work to ensure success of a project.
  • Ensure that the documentation on all project & technical artifacts are complete, organized, and stored appropriately.


To be considered for this position you must have:


  • A Bachelor’s degree in communication, business, or engineering, or equivalent experience.  
  • Experience in a software engineering firm.
  • Experience with documentation and ticketing systems.
  • Strong business writing skills.
  • Proven organization skills and attention to detail.
  • Intermediate analytical and problem-solving skills. 
  • Intermediate in most of the interpersonal competencies such as Perseverance, Teamwork, Self-Development, and Ethics & Values.


Ideally you will also be able to demonstrate:

  • Telecom knowledge or work experience.
  • Experience with JIRA and Confluence.
  • Experience in Agile environments such as Scrum and Kanban.

Vail Systems Company Profile


The human voice is capable of conveying nuances and meaning that just can’t be expressed through clicks and text messages. And for that reason, voice interactions have always had a special power to shape your perception and experiences. At Vail, we believe in the unique power of voice interactions to create more expressive, more intimate, and more efficient interpersonal interactions. Our experts work with Fortune 500 companies to help them serve their customers more efficiently and effectively through the use of various voice technologies. From basic network services, to state-of-the-art IP telephony, to cutting edge real-time analytics, Vail technology makes millions of voice interactions better every day.


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Technology we use

  • Engineering
    • C#Languages
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • PerlLanguages
    • PythonLanguages
    • RubyLanguages
    • AngularJSFrameworks
    • DjangoFrameworks
    • Node.jsFrameworks
    • Ruby on RailsFrameworks
    • SpringFrameworks
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases
    • MySQLDatabases


We are located on the Chicago River, next to Ogilvie and Union Station for easy commuting and there are hundreds of restaurants to choose from.

What are Vail Systems, Inc. Perks + Benefits

Friends outside of work
Eat lunch together
Daily stand up
Open door policy
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Team workouts
Acme Co.'s team fitness initiatives include Sponsored race teams.
Retirement & Stock Options Benefits
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Flexible Work Schedule
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Employees receive 40 hours per year of paid sick leave.
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Recreational Clubs
Vail Systems sponsors a summer softball league and triathlon team.
Relocation Assistance
Our relocation assistance plan offers a maximum reimbursement of $1000.
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Promote from within

Additional Perks + Benefits

Employee Referral Bonuses. Gym Memberships. Collaborative Work Space. Competitive Pay.

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