Core Responsibilities - Administrative Assistant

• Maintain calendars for leaders of the Residential Services team, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings
• Coordinate all related conference rooms including any catering, audio/videoconference set up
• Arrange all aspects of travel, keeping travel profiles up-to-date, arrange flights, hotels, rental car service, and prepare itinerary
• Organize various meetings, employee events, workshops, etc. and make catering arrangements when necessary.
• Heavy client interaction with high-level executives; act as liaison with clients and their assistants
• Prepare and submit all expense reports on a timely basis
• Type correspondence, prepare presentations and meeting materials when needed
• Open and distribute mail, sort and prioritize; arrange messenger and overnight package services

• Ensure that problems and solutions are communicated in a timely manner

• Identify opportunities for improving productivity and efficiency
• Participate in special projects and taskforces, as assigned

      Key Competencies

• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to follow through with tasks to their completion
• Strong Microsoft Suite skills
• Effective problem-solving skills
• Commitment to providing a high level of service and working in a team environment
• Flexible, adaptable and able to juggle multiple projects and priorities in a fast-paced environment

Education and Experience

• Undergraduate degree and/or minimum of two to three years providing office services in a corporate environment strongly preferred
• 1+ years of administrative experience is required
• Professional, relevant examples of managing multiple priorities, organization, scheduling, etc.
• Proficient in Microsoft Office Suite applications including Word, Excel, Power Point, and Outlook

Job Classification

• This is a full time, non-exempt position
• The schedule for this position is Monday- Friday 8:00 AM-5:00 PM

Additional Requirements

• No Travel Expected
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities, and schedule may change at any time with or without notice.

SMS Assist is an Equal Opportunity Employer (EOE) that welcomes and encourages all applicants to apply regardless of age, race, color, religion, sex, sexual orientation, gender identify and/or expression, national origin, disability, veteran status, marital or parental status, ancestry, citizenship status, pregnancy or other reasons prohibited by law.