Executive Assistant
We are looking for an Executive Assistant to provide extensive support to Solstice executives in our fast-paced, technical consulting firm. The ideal candidate will be highly self-motivated with the core priorities of anticipating, organizing and prioritizing needs
This individual must be confident and extremely flexible shifting projects and priorities as they come, have a collaborative attitude, be exceptionally organized, multi-task efficiently, have strong communication skills, and maintain a high level of confidentiality.
About you:
- Extremely organized and have high attention to detail
- Communication skills have always been your strong suit - both verbal and written
- Strong sense of urgency and able to take initiative
- Approachable and dependable
- Experienced managing frequently changing and complex calendars
- Able to see the company's overarching strategic goals and prioritize meeting requests and availability of the executives to align with these initiatives
- Experienced with scheduling travel and logistics, both international and domestic
- Work effectively and efficiently in a fast-paced environment with conflicting and changing priorities
- Anticipation - you constantly look ahead to identify and navigate roadblocks before they escalate
- Time management comes natural to you - working autonomously is your preference
- Experienced preparing materials for client or internal meetings, including finalizing Keynote/PPT presentations or other peripherals necessary
- Consider yourself technically savvy and are proficient specifically with MS Office, Keynote, Google Apps and other Apple/Mac software
- Adaptable and have worked with latest tech and conferencing tools to ensure meetings take place seamlessly
Some of your responsibilities will include:
- Organizing, updating, scheduling and coordinating meetings, occasionally across multiple time zones
- Attending meetings and capture minutes, takeaways, and action items
- Assisting with onsite events and general meeting logistics including finding a location, ordering food, attending the event or meeting to providing support, preparing materials, and other needs to ensure a successful meeting or event
- Assisting with travel arrangements including booking of flights, hotels and car reservations, and other miscellaneous details as they arise
- Completing and submiting expense reports
- Communicating directly with clients or client EA’s to facilitate meetings, always maintaining an executive presence and level of professionality
- Managing email, including interpreting requests and assist in implementing action
- Driving various projects, including following up on action items in a timely manner
- Willingness to approach tasks with a spirit of collaboration in order to problem solve with peers and clients