Office Services Specialist
What is SMS Assist?
Good question. To keep it simple, we connect businesses (retailers, restaurants, commercial) & residential properties with the best maintenance providers (plumbers, HVAC repairers, floor care, rehab construction, etc.) in their area through our state of the art technology. Without us, retailers cannot open their doors and our maintenance providers would not be able to grow their businesses.
Job Classification
- This is a full time, non-exempt position
- The schedule for this position is Monday- Friday 7:00 AM – 4:00 PM
Core Responsibilities
- Provides front desk coverage
- Ensures building policies and procedures are followed by SMS Assist and its employees
- Creates New Hire kits for new employees
- Maintains the Office Services shared drive folder in order to better organize files, charts, etc. between the rest of the team
- Uploads up-to-date seating charts and other office services related documents
- Assists with the set up and break down of meetings/rooms
- Monitors our supply levels and communicates shortages that need to be ordered
- Stocks and maintains inventory of coffee, tea, and other kitchen-related items daily
- Distributes supplies to employees during daily one hour sessions
- Delivers supply requests via our [email protected] e-mail ordering system
- Provides support for general appliance maintenance/repairs
- Facilitates office chair repairs/replacements with Thomas Interior Design
- Deliveries, packages and mailto co-workers
- Provides assistance with moving and sorting of supplies, objects, etc. as needed
- Assists employees in resolving vending machine issues, lost product, etc.
Key Competencies
- Strong verbal and written communication
- Ability to work in a team environment
- Organizational skills
- Quick learner with eagerness to achieve and exceed goals
- Proven initiative and problem solving skills
- Reliability
Education and Experience
- Undergraduate degree preferred or equivalent experience
- Entry level experience
- Computer Skills: MS Word, Excel, PowerPoint
Additional Requirements
- Physical Requirements: Ability to lift up to 50 pounds without assistance
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities, and schedule may change at any time with or without notice.
SMS Assist is an Equal Opportunity Employer (EOE) that welcomes and encourages all applicants to apply regardless of age, race, color, religion, sex, sexual orientation, gender identify and/or expression, national origin, disability, veteran status, marital or parental status, ancestry, citizenship status, pregnancy or other reasons prohibited by law.