Manages day-to-day accounts payable operations, including expense approval, coding, payments, vendor and contractor files, 1099 preparation, account reconciliations, and bank deposits. Collaborates with departments, trains supervisors on AP procedures, and maintains accurate, confidential records. Requires accounting or bookkeeping experience, office software proficiency, a driver’s license, and personal transportation for bank runs and interagency trips.
Reporting to the Controller, the Accounts Payable Specialist is responsible for the day-to-day operations of the agency's accounts payable function. This includes making sure all expenses are properly approved, coded, and paid on time; maintaining vendor and independent contractor files; preparing year-end 1099s; reconciling payroll, Section 125, and client fund accounts; and making bank deposits. This position works closely with every department and trains new supervisors on AP procedures. The typical schedule for this position is Monday through Friday, 40 hours per week, during regular business hours.
The ideal candidate will be organized, dependable, and comfortable working independently, with a strong accounting and bookkeeping background and a working knowledge of the accounts payable process. This position requires a high level of accuracy, strict confidentiality, and a helpful, courteous approach in person, over the phone, and by email.
Qualifications:
- Minimum of 3 years of accounting or bookkeeping experience
- Associate's degree or advanced training in accounts payable and accounting preferred, or equivalent experience
- Proficiency with Microsoft Excel, Word, and Outlook, as well as accounting software
- Valid Illinois driver's license and use of a personal vehicle for bank runs and trips between agency buildings
Prospective employees will be required to submit to a pre-employment physical and background check.
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Qualifications Education Required High School or better. Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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