Accounting Coordinator (PT)

Scope of Position

The Accounting Coordinator supports the daily financial operations of the organization by ensuring accurate processing of accounts payable, accounts receivable, cash receipts, reconciliations, and general accounting transactions. This position helps maintain financial records, supports month-end closing activities, and ensures compliance with company policies and accounting standards.

Position Requirements

• One (1) year of clerical, bookkeeping, administrative, or accounting experience preferred.
• Hospitality, resort, club, or property management experience is a plus.
• Strong customer service and interpersonal communication skills
• Proficiency in Microsoft Office, particularly Excel
• Experience with accounting systems, or property management systems preferred
• Strong attention to detail and organizational skills
• Ability to prioritize tasks and work independently in a fast-paced luxury environment
• Professional written and verbal communication skills
• High level of integrity and discretion when handling confidential financial information

Responsibilities

• Enter accounting transactions accurately and timely.
• Scan, file, and maintain financial records.
• Organize electronic and physical accounting files.
• Maintain documentation retention in accordance with company policy.
• Ensure records are complete and audit ready.
• Assist with account reconciliations.
• Research and gather supporting documentation for discrepancies.
• Prepare spreadsheets and reports as requested.
• Support month-end closing activities through data collection and document preparation.
• Assist with special projects and departmental initiatives.

Education

• High School Diploma or GED required.
• Associate degree in Accounting, Finance, or Business preferred.

Skills and Abilities

• Ability to communicate in the English language. A second language is a plus.
• Strong problem-solving and analytical abilities.
• Ability to create and maintain spreadsheets as well as analyze and summarize financial data using appropriate financial software.
• Ability to add, subtract, multiply, or divide quickly, correctly, and in a way that allows one to solve work-related issues.
• Ability to work flexible schedules including holidays and weekends and able to perform multiple tasks.
• Experience using computers and software programs such as Microsoft Office (Word, Excel, and Outlook).

Physical Requirements

• Continuously, sit at a desk for long periods of time in front of a computer screen.
• Intermittently twist to reach equipment or supplies surrounding the desk.
• Use telephone and computer keyboard daily.
• Physically fit to lift, pull, and push items up to 50 pounds.
• Standing/walking/reaching and bending throughout shift.