Accounting Specialist

Founded in 1983, Kele Inc. is a leading distribution, and solutions partner with national reach and a global presence. Built around our customers and powered by our people, Kele provides millions of in-stock parts from more than 300 brands to drive automation & efficiency in nearly every type of facility, from office towers and factories to data centers and hospitals.

Our goal is to empower progress for maintenance managers, engineers, contractors, and all those building the future. We do this by delivering parts rapidly, providing custom assemblies upstream, and offering unmatched support to ensure projects run smoothly and downtime is minimized.

With 12 locations nationwide and headquarters in Tennessee, Kele combines deep technical expertise, rapid logistics, and a solutions-first mindset to help customers simplify supply chains, meet tight schedules, and deliver high-quality outcomes.

Kele fosters a culture rooted in collaboration, innovation, and customer obsession, empowering associates at every level to contribute, grow, and make a meaningful impact.

We are currently hiring for the role of Accounting Specialist.

SUMMARY

Support the accounting department in one or more of its functions of credit, accounts receivable, accounts payable, and collection functions. Recommend enhancements/ additions to existing accounting performance metrics along with daily process improvements.

ESSENTIAL DUTIES AND RESPONSIBILITIES may include the following. Other duties may be assigned.

Accounts Payable Duties:

• Enter, verify and approve all vouchers for payment, ensuring that the invoice is charged to the correct general ledger account and department.
• Processes invoices for payment.
• Prepare invoice deduction notices, as necessary.
• Manage AP inbox.
• Answer vendor inquiries.
• Prepares weekly accounts payable check runs.
• Print accounts payable reports and maintains accounts payable files.
• Assists in Accounts Payable end of month closing procedures and reconciliations.
• Reviews and verifies vendor statements.
• Reviews open stock receipts report on a weekly basis and adjusts as necessary.
• Research and work with purchasing, accounts payable assistant and/or vendor on discrepancies of vendor accounts.
• Allocate invoices among departments as needed.

Accounts Receivable Duties:

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Process lien waivers and Certificates of Insurance as needed.
• Performs daily invoicing and related tasks.
• Submit invoices to customers.
• Releases sales orders upon receipt of payments.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Performs representative commission order entry, invoicing and other related tasks and submits invoices to representative vendors as needed.
• Works with Inside Sales team, customers and EDI vendors to prepare/update EDI portals for processing Advanced Shipping Notices and invoices.
• Processes customer acknowledgements, shipping notices and invoices on EDI or customer portals.
• Maintains access credentials for customer portals via SharePoint.
• Creates and maintains EDI procedural manuals.
• Records collection activity in the company’s ERP systems.
• Reconciles eBay sales and applies cash and/or creates credit memos for settlement fees.
• Manage AR inbox.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Assists with related special projects, as required.

Collections Duties:

• Requests and pursues payment on delinquent accounts via communication with customers.
• Follows up on delinquent accounts, updates and maintains accurate financial records including accounting, receivable, and credit records.
• Prepares and sends statements on delinquent accounts.
• Follows established guidelines to review and update account status.
• Performs other related duties, as required.

General Accounting Duties:

• Answers and transfers calls.
• Runs various reports weekly, monthly and as needed.
• Updates postage as required.
• Purchases office supplies.
• Allocates inbound mail to departments.
• Coordinates office events.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Kele Companies offers all full-time associates the following benefits and perks: 

• Medical, vision, and dental insurance ​ 

• HSA 

• FSA (medical and dependent care) 

• 401(k) with employer match up to 4% with immediate vesting 

• Employer-paid short- and long-term disability coverage 

• Employer-paid basic life and AD&D insurance; supplemental life for employees and dependents available 

• Paid time off and paid holidays 

• Tuition reimbursement 

• Paid maternity leave