Manage full-cycle AR/AP for multi-currency international transactions, reconcile FX and bank receipts, calculate landed costs, audit logistics invoices, and prepare/verify import/export shipping and customs documentation to ensure compliance and avoid port delays.
This is a remote position.
Job Description: Accounts Generalist & Trade Documentation Controller
Role Overview
This combined role manages full-cycle daily accounting (Accounts Receivable and Accounts Payable) alongside critical international import/export compliance and logistics documentation. The ideal candidate ensures accurate multi-currency financial records while keeping cross-border supply chains moving smoothly without port delays.
Key Responsibilities1. Accounts Receivable (AR) & Revenue Tracking
Multi-Currency Invoicing: Generate international sales invoices with exact currency details, bank SWIFT codes, and agreed Incoterms 2020 (e.g., FOB, CIF, DDP). [1, 2]
Milestone Monitoring: Track and match incoming collections tied directly to shipping events, such as Bill of Lading (BL) issuance, shipping departures, or port arrivals.
Banking & LC Presentation: Prepare and present strict, error-free documentation to international banks to secure swift payment releases under Letters of Credit (LC) and documentary collections.
Cash Application: Reconcile incoming foreign wire funds, isolating and recording realized or unrealized foreign exchange (FX) gains and losses.
Credit Control: Review overseas customer credit limits and aging reports to flag financial risks before cargo is released or shipped.
Trade 3-Way Matching: Verify overseas supplier invoices against original Purchase Orders (PO), Packing Lists, and physical receiving logs.
Landed Cost Allocation: Calculate and track exact landed costs by allocating freight, customs duties, port handling fees, and marine insurance directly to inventory value.
Supplier Disbursements: Execute overseas vendor payments utilizing telegraphic transfers (TT), open accounts, or bank trust receipts.
Logistics Auditing: Audit invoices from shipping lines, freight forwarders, and customs brokers to verify agreed contract rates and eliminate overcharges.
Demurrage Mitigation: Fast-track the approval and payment of local port charges to prevent container storage fines and demurrage penalties.
Customs Clearance: Prepare, verify, and submit essential shipping paperwork, including Commercial Invoices, Packing Lists, Certificates of Origin, and specialized regulatory permits.
Regulatory Compliance: Maintain absolute compliance with regional customs laws, tariff classifications (HS Codes), duty exemptions, and international trade sanctions.
Stakeholder Coordination: Act as the primary liaison between international banks, global freight forwarders, customs brokers, and chambers of commerce for document legalization.
Audit Readiness: Maintain a secure, centralized digital and physical archiving system for all import/export shipping manifests, customs declarations, and tax records.
RequirementsQualifications & Requirements
Education: Bachelor’s degree or Diploma in Accounting, Finance, International Business, or Supply Chain Management.
Experience: 3 to 5 years of dual experience handling AR/AP accounting and practical import/export documentation within a trading or manufacturing environment.
Technical Skills: Proficiency in multi-currency accounting software (e.g., Zoho Books & Zoho inventory
Trade Knowledge: Deep understanding of Incoterms 2020, customs clearance workflows, and banking instruments like Letters of Credit (LCs) and Bank Guarantees.
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