Manage full-cycle accounts payable: process and match vendor invoices, run payments (checks/ACH/wires), reconcile vendor statements, handle expense reports, support month-end close and audits, and improve AP processes.
Job Summary
The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring accurate and timely processing of vendor invoices, expense reports, and payments. This role works closely with internal departments and external vendors to resolve discrepancies, maintain accurate financial records, and support month-end and audit activities.
Key Responsibilities
- Process high-volume vendor invoices accurately and in accordance with company policies
- Verify invoice details including pricing, approvals, and proper coding to the general ledger
- Match invoices with purchase orders and receiving documentation (2-way/3-way matching)
- Prepare and process weekly or bi-weekly payment runs (checks, ACH, wire transfers)
- Reconcile vendor statements and resolve discrepancies or payment issues
- Respond to vendor inquiries in a timely and professional manner
- Process employee expense reports and ensure compliance with company policies
- Maintain organized and accurate accounts payable records and documentation
- Assist with month-end close activities, including accruals and reconciliations
- Support internal and external audits by providing required documentation
- Identify opportunities to improve AP processes and efficiencies
Required Qualifications
- 1+ years of accounts payable or general accounting experience
- Strong understanding of accounting principles and AP best practices
- Experience with accounting or ERP systems (e.g., SAP, Oracle). COINS software experience is highly preferred
- Proficiency in Microsoft Excel and other MS Office applications
- High attention to detail and accuracy
- Strong organizational and time-management skills
- Experience in a high-volume or multi-entity AP environment
- Familiarity with electronic invoicing and payment platforms
- Prior experience supporting audits
- Knowledge of sales/use tax or 1099 reporting
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team
- Strong problem-solving skills
- Ability to manage multiple priorities and meet deadlines
- Commitment to confidentiality and ethical financial practices
Similar Jobs
Insurance • Financial Services
Process and enter high volumes of vendor invoices into Workday, verify pricing/PO/GL coding, attach supporting docs, perform 3-way matching, resolve vendor/internal invoice questions, support month-end close and reporting.
Top Skills:
ExcelMS OfficeWorkday
Real Estate
Provide accounts payable support in a centralized accounting environment: verify documentation, resolve discrepancies with requestors, meet SLAs, maintain partner relationships, perform basic accounting calculations, and assist with other department tasks as assigned.
Top Skills:
ExcelMicrosoft OutlookMicrosoft Word
Artificial Intelligence • Hardware • Software • Defense • Manufacturing
Process and review purchase orders and invoices, reconcile accounts payable, maintain vendor records and W-9/1099 compliance, assist month-end close and accruals, manage payments and discounts, respond to vendor inquiries, and review employee p-card transactions.
Top Skills:
Microsoft Office SuiteNetSuite
What you need to know about the Chicago Tech Scene
With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
Key Facts About Chicago Tech
- Number of Tech Workers: 245,800; 5.2% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: McDonald’s, John Deere, Boeing, Morningstar
- Key Industries: Artificial intelligence, biotechnology, fintech, software, logistics technology
- Funding Landscape: $2.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Pritzker Group Venture Capital, Arch Venture Partners, MATH Venture Partners, Jump Capital, Hyde Park Venture Partners
- Research Centers and Universities: Northwestern University, University of Chicago, University of Illinois Urbana-Champaign, Illinois Institute of Technology, Argonne National Laboratory, Fermi National Accelerator Laboratory
