Accounts Payable

Position Overview

Assist with Engineering related tasks

Qualifications and Physical/Mental Requirements

 Excellent computer skills

 Understanding of supply companies

 Needs minimal supervision, ability to work on own without daily direction.

 Able to handle multiple assignments at once and balance priorities.

Specific Position Requirements

 Experienced with Engineering vendors and supplies as well purchase order systems, receiving, and invoicing.

Position Responsibilities

 Research companies that sells products, establish account, open credit

 Coordinate with accounting department to make sure vendor information and credit is processed in timely manner

 Establish quotes and negotiate pricing on products

 Populate PO’s in online system, place orders, receive, close invoices and distribute accordingly

 Ensure monthly vendors bills are received, coded, approved, and processed

 Review and reconcile vendor statements

 Research parts needed for future projects

 Examine inventory and stock that we are low on and submit orders based on annual budget

 Receive packages from the loading dock on a daily basis

 Monitor inventories:

TV’s inventory, expired warranty, schedule repair on defective units

Miscellaneous inventory (electrical supply, plumbing supply, Kohler, mechanical supply, hardware, batteries, lighting, de-limers, etc.) that is required in order to prevent down time in hotel, kitchens, and Spa

 Office supplies, make sure we have enough supplies stocked and restock accordingly

 Assist Kitchen Engineer in researching parts, equipment diagrams, and scheduling service

occasionally schedule service, repairs, new installs.

 Coordinate occasional room blocking with front desk, and monitor room check outs for Engineer inspection.

 Assist Director of Engineering, Chief Engineer, and Assistant Chief Engineers with special projects and requests.

 Assist Director of Finance with projects and requests upon request.

GROOMING 

All employees must maintain a neat, clean and well-groomed appearance. Specific uniform guidelines and/or required articles of clothing will be explained to you as a part of the orientation process.

BENEFITS: At Trump International Hotel and Tower Chicago, we offer a range of employment benefits for this [Full-time] position, subject to any applicable eligibility, enrollment and/or benefit plan requirements. An overview of the benefits offered can be found on the Hotel's Career Center webpage here: Click Here.

E-VERIFY: Trump International Hotel and Tower Chicago participates in the federal E-Verify program, an electronic system that verifies employment authorization in the United States by comparing information from an employee’s Form I- 9, Employment Eligibility Verification, with government databases. The company uses E-Verify only after an employee has accepted a job offer and completed the Form I-9. The company does not use E-Verify to pre-screen job applicants or candidates who have not received a job offer from the company.

Equal Opportunity Employer

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.