Provides remote administrative and operational support by managing calendars, coordinating meetings, preparing documents and reports, handling correspondence, maintaining records, assisting with travel and expenses, supporting onboarding, tracking deadlines, and completing special projects. Requires strong organization, communication, professionalism, confidentiality, attention to detail, and proficiency with Microsoft Office or Google Workspace.
We are seeking a dependable and highly organized Remote Administrative Assistant to provide administrative and operational support to management and various departments.
The Administrative Assistant will help coordinate schedules, maintain records, prepare documents, manage correspondence, and support daily business operations. The ideal candidate should be comfortable handling multiple priorities while maintaining professionalism and accuracy.
Key Responsibilities
- Manage calendars, appointments, meetings, and scheduling requests.
- Coordinate meetings across different time zones.
- Prepare agendas, documents, reports, presentations, and spreadsheets.
- Handle incoming and outgoing emails and correspondence.
- Respond to routine inquiries and route requests to the appropriate department.
- Maintain organized digital filing systems.
- Update company records, databases, and administrative documents.
- Prepare meeting materials and take meeting notes when required.
- Assist with travel arrangements and itinerary preparation.
- Track deadlines and follow up on outstanding tasks.
- Assist with expense reports and basic administrative accounting tasks.
- Support employee onboarding by preparing documents and welcome materials.
- Coordinate internal communications.
- Conduct basic research and compile information.
- Assist management with special projects.
- Maintain confidentiality of sensitive company information.
- Perform other administrative duties as assigned.
Qualifications
- High school diploma or equivalent required; additional education is a plus.
- Previous administrative experience preferred.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Proficiency with Microsoft Office or Google Workspace.
- Ability to manage deadlines independently.
- Strong attention to detail.
- Professional email and telephone etiquette.
- Ability to work effectively in a remote environment.
Preferred Skills
- Calendar management
- Document preparation
- Microsoft Word
- Microsoft Excel
- Google Workspace
- Microsoft Teams / Zoom
- Scheduling
- File management
- Research
- Written communication
Core Competencies
- Organization
- Professionalism
- Initiative
- Communication
- Reliability
- Problem solving
- Time management
- Attention to detail
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What you need to know about the Chicago Tech Scene
With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
Key Facts About Chicago Tech
- Number of Tech Workers: 245,800; 5.2% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: McDonald’s, John Deere, Boeing, Morningstar
- Key Industries: Artificial intelligence, biotechnology, fintech, software, logistics technology
- Funding Landscape: $2.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Pritzker Group Venture Capital, Arch Venture Partners, MATH Venture Partners, Jump Capital, Hyde Park Venture Partners
- Research Centers and Universities: Northwestern University, University of Chicago, University of Illinois Urbana-Champaign, Illinois Institute of Technology, Argonne National Laboratory, Fermi National Accelerator Laboratory
