Administrative Assistant

INTEGRATED DESIGN and ADVISORY 

The Integrated Design and Advisory business vertical is one of the business verticals at Michael Baker International with more than 850 professionals located across the country. Established as a national professional and consulting services delivery platform, we unite architecture and engineering design expertise with strategic advisory services to deliver holistic and innovative solutions that address the business and project objectives of our clients. We serve clients across various sectors, including industrial, defense contractors, data centers, aerospace, life sciences, healthcare, higher education, aviation, rail and transit, and the federal government.

Integrated Design leverages the early involvement of all project stakeholders and key disciplines such as mechanical, electrical, plumbing, structural and fire protection (MEP+S+FP) engineering, as well as architecture and planning. Our Advisory capabilities include providing solutions across the project life cycle along with resilience services. This offering showcases the firm’s expertise in areas such as strategic consulting, planning, cybersecurity, building controls, cost management, commissioning, program management, construction support, building information modeling, digital twins, emergency response, disaster recovery, operational continuity, energy resiliency and more.

Over the past 85 years, Michael Baker has built a legacy of expertise, experience, innovation and integrity as we partner with our clients to solve complex built environment and critical infrastructure challenges. We have achieved success as a company by employing a solutions-oriented mindset and continually evolving our capabilities to best serve our clients. The Integrated Design and Advisory business vertical supports our long-term growth strategy, enhanced capabilities and unique areas of expertise that focus on high performance buildings, intelligent systems and critical infrastructure. We are focused on a holistic approach, informed decision-making and innovative solutions for our clients. This supports our goal to aggressively pursue, win and execute large, complex projects for government and private sector clients, as well as expand into new markets.

Job Summary

Michael Baker International is looking for an Administrative Assistant to support our San Diego, CA office. Under direct supervision, the Admin Assistant will provide general administrative support to our Buildings Engineering practice office. 

This is a part-time (less than 30 hours a week), Temporary position. 

Essential Duties & Responsibilities

• Compiles and analyzes basic information for inclusion in reports or presentation materials.
• Uses spreadsheet, word‑processing, and presentation software to support administrative tasks.
• Reads and routes incoming mail; locates and attaches appropriate files to correspondence.
• Organizes and maintains filing systems; files correspondence and other records.
• Answers and screens telephone calls; arranges conference calls.
• Coordinates schedules and makes appointments.
• Greets visitors and directs them to the appropriate area or individual.
• Arranges and coordinates travel schedules and reservations.
• Coordinates meetings, prepares agendas, reserves facilities, and records and transcribes meeting minutes.
• Composes, types, and distributes outgoing correspondence, including email and faxes.
• Orders and maintains office and departmental supplies; coordinates equipment maintenance.
• Maintains personnel and departmental space‑planning records.
• Performs basic accounting support, such as light receivables/payables or invoice preparation, as needed.

Additional administrative responsibilities may include:

• Coordinating proposal and ASR preparation, submissions, and tracking using standard templates and internal systems.
• Providing administrative support to engineering teams, including document formatting, specification support, and template maintenance.
• Processing and tracking office invoices and payments in coordination with Accounts Payable.
• Supporting professional licensing administration, including renewals, applications, and continuing education tracking.
• Assisting with onboarding and offboarding activities and coordinating building access as needed.
• Coordinating Lunch & Learns, meetings, and office events, including scheduling and basic logistics.
• Managing office, pantry, and printing supply inventory and placing orders as needed.
• Coordinating printing, plotting, and shipping requests with external vendors.
• Submitting and tracking facility maintenance requests and communicating office updates.
• Supporting daily office operations and common‑area readiness.
• Other duties as assigned.

Experience

0–2 years of related experience required

Education

GED or High School Diploma

Minimum Qualifications, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made. The employee is regularly required to talk or hear and frequently required to use hands or fingers. The employee may occasionally stand, walk, sit, or reach. Vision abilities include close vision, distance vision, and the ability to adjust focus. The work environment noise level is usually low to moderate.

Compensation
The hourly range for this position is $22.42 to $30.77. The actual rate offered will be dependent on the experience and expertise of the incoming candidate.

About UsMichael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world’s most complex infrastructure challenges for more than 85 years with a legacy of expertise, experience, innovation and integrity.

Based in Pittsburgh and with over 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.

We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.

We Make a Difference.