Administrative Program Coordinator II NE - CVICU

Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.  

As an Administrative Program Coordinator II, you will support the CVICU leadership team within the Heart, Vascular & Thoracic Institute by serving as a key administrative, technical, and operational resource. In this role, you will act as a liaison between departments while assisting the Director with projects and daily operations. You will coordinate policy evaluation and implementation, identify opportunities to improve operational efficiency, and support the development of communications, databases, and budget-related processes.

A caregiver in this role works days from 8:00 a.m. – 4:30 p.m. or 7:00 a.m. – 3:30 p.m.

A caregiver who excels in this role will:

• Function as a liaison and serve as an administrative, technical, or operational resource.
• Assist the Director with projects and daily tasks.
• Lead orientation and records management activities and ensure standards are maintained.
• Develop and update interdepartmental education programs.
• Assist with scheduling, coordination, preparation, and communication of meetings.
• Facilitate and attend meetings and record key outcomes.
• Identify key milestones and deadlines and proactively communicate project status and requirements to achieve results.
• Research, analyze, and organize information for presentations.
• Assist department leadership with large or complex projects and initiate or lead less complex projects.
• Provide high-level administrative and organizational support to CVICU Nurse Managers, Assistant Nurse Managers, and caregivers.
• Manage priorities, data tracking, and day-to-day operational support.
• Perform other duties as assigned.

Minimum qualifications for the ideal future caregiver include:  

• Associate’s Degree and three years of administrative or project management experience
• OR High School Diploma/GED and five years of experience
• OR Bachelor’s Degree and one year of experience 
• Strong computer skills and experience with software applications

Preferred qualifications for the ideal future caregiver include:  

• Bachelor’s Degree in Business Administration, Healthcare Administration or a related field 

• Healthcare or related organization experience 
• Experience developing programs (healthcare, financial or education)
• Proficient in Excel
• Comfortable working with multiple leaders while managing competing priorities and supporting high-volume workloads

Physical Requirements:

• High degree dexterity to operate office equipment.
• May require extended periods of standing, walking or sitting.
• Good visual acuity through normal or corrected vision.
• Good hearing acuity.

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. 

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

Please review the Equal Employment Opportunity poster. 

Cleveland Clinic is pleased to be an equal employment opportunity employer.