Provides administrative and program support for federal teams, including records management, data-call coordination, scheduling, meeting logistics, correspondence, action tracking, and maintenance of digital repositories. The role manages calendars, rosters, agendas, minutes, deadlines, deliverables, onboarding actions, and sensitive information while coordinating with clients, contractors, partners, and senior leadership.
TechOp Solutions International is seeking an Administrative Specialist to provide operational, records-management, scheduling, and meeting-management support to federal program teams.
Duties:
- Support administration and consolidation of annual and ad hoc data calls for federal innovation.
- Maintain program-office digital artifacts and records throughout the annual cycle.
- Develop and maintain participant rosters, calendars, contact lists, meeting invitations, agendas, minutes, action items, and correspondence.
- Schedule meetings and coordinate logistics involving client organizations, cross-functional partners, contractors, and senior leadership.
- Maintain Microsoft Teams, SharePoint, the client intranet, and approved records repositories in accordance with established naming and filing conventions.
- Track deadlines, approvals, deliverables, property, onboarding actions, and follow-up items; elevate risks or overdue actions promptly.
- Performs additional duties as assigned
Requirements
- Bachelor's Degree
- At least 7 years of administrative/program support, experience.
- Proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Demonstrated ability to manage sensitive information, competing priorities, detailed records, and senior-level schedules.
- Strong written communication, organization, customer-service, and proofreading skills.
- Must meet security eligibility requirements
Benefits
TechOp Solutions is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, gender identity or any other characteristic protected by applicable federal, state or local laws.
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With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
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