Conference Operations Director (Ambition 2028)

MAJOR RESPONSIBILITIES

Personal:

• Be a maturing disciple of Jesus Christ: growing in love for God, God's Word, God's people of every ethnicity and culture, and God's purposes in the world
• Maintaining spiritual disciplines for personal and ministry growth
• Modeling wisdom and maturity in the balance of family, church, and ministry life

Process and Project Leadership

• Build and maintain the master project plan for the conference team
• Develop timelines and milestones for major components of the conference
• Track progress across all conference teams, ensuring deadlines are being met
• Follow up with team leaders on deliverables
• Identify bottlenecks and risks
• Escalate issues requiring leadership decisions
• Keep the Conference Director informed
   

Operations Leadership

Coordinate the operational systems behind the conference.

• Oversee registration processes, volunteer systems, venue logistics, room setup/AV coordination, transportation/hospitality, supply management and emergency planning.
• Create and maintain the conference budget. Track operational spending, monitor expenses, ensure the conference stays within budget.
• Lead operations onsite during the event.
   

QUALIFICATIONS

• Annually affirm InterVarsity’s Statement of Faith
• Communication and Relational Skills
• Strong evidence of high Emotional Intelligence competency
• Demonstrated ability to navigate power and relational dynamics in a multi-layered organization
• Demonstrated ability and commitment to work in a diverse team environment
• Possess excellent social, verbal and written skills

Organizational and Project Management Skills

• Demonstrated exceptional organizational skills; detail oriented
• Project management skills, including the ability to monitor and coordinate a wide variety of reports
• Ability to handle sensitive information in a confidential manner
• Demonstrated commitment to dependability and maintaining a consistent presence in the office
• Adaptable and able to change priorities as work demands
• Ability to organize events, workflow, and the details involved and work under pressure of deadlines
• Exhibits learning agility and is open to learning new concepts, skills, and methods
• Ability to set priorities, make decisions, meet deadlines, and resolve complex problems independently
• Takes initiative and works independently with limited direct supervision
• Good analytical skills
• Demonstrated commitment to dependability and maintaining a consistent presence in the office
• Demonstrated ability to support the success of a senior leader and/or ministry/department
• A working knowledge of web communications strategies
• Prior experience with InterVarsity or other campus ministry is highly desirable
• A working knowledge of current Microsoft software applications (Word, Access, Excel, and PowerPoint)
• Traveling as needed for planning meetings or ministry events
• One year of experience with communications responsibilities (internal or external) required; two or more years strongly desired
• Minimum of two years of experience with significant administrative/operational responsibilities.

Equal Employment Opportunity: 

InterVarsity Christian Fellowship/USA is both an equal opportunity employer and a faith-based religious organization. We conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex, marital status, parental status, membership in any labor organization, political ideology, or disability of an otherwise qualified individual. The status of InterVarsity Christian Fellowship/USA as an equal opportunity employer does not prevent the organization from hiring staff based on their religious beliefs so that all staff share the same religious commitment.  Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a)) InterVarsity Christian Fellowship/USA has the right to, and does, hire only candidates who agree with InterVarsity’s Statement of Agreement: Purpose and Doctrinal Basis because InterVarsity believes that each and every staff plays a vital role in advancing InterVarsity’s mission and purposes.