Contract Administrator

SUMMARY

The Contract Administrator is responsible for managing the contract/purchase order requirements of multiple projects at once. Working directly with project managers, subcontractors, and customers in a professional manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:

Job Responsibilities:

· Ensure that jobs are loaded correctly into the ERP systems

· Assist in compiling information for prequalification documents

· Apply for Certificate of Insurance as needed for projects

· Apply for Bid Bonds and Project Bonds as needed

· Ensure that jobs are invoiced correctly and in a timely manner

· Monitory job cost daily and report to Project Managers and General Manager jobs that are failing to meet budgeted margins

· Monitor over and under-billing status and advise the General Manager on underbilled projects

· Ensure accuracy of job budgets and revise as necessary

· Conduct Job Cost meetings as required

· Oversee all purchasing activity for projects and review all open POs on periodic basis

· Manage and reconcile Petty Cash disbursements

· Organize and Prepare billing documentation

· Maintain complete customer and other departmental files; collect and catalogue designs and billing information

· Prepare productivity analysis reports.

· Continuously compare contract documents to the dollar amount entered in the account system and resolve any deviation

· Ensure that job dollar values are neither over or undervalued or reported

· Review contract language and payment terms

· Manager new job set up

· Complete paperwork and update worksheets and reports related to division activity in a timely manner

· Engage in weekly Project Management meetings

· Other duties as assigned

Other:

· Assist in preparation of periodic reports for management

· Participate in weekly L10 meetings

· Quarterly goal setting and accountability

· All other projects as assigned by management

QUALIFICATIONS

To perform this job successfully, an individual must be able to focus in a fast-paced environment where priorities may shift, but essential duties can still be completed with speed and accuracy. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

· High School Diploma or GED, required.

· Bachelor’s degree in accounting or equivalent professional experience

· 5+ years’ experience in accounting or equivalent

· Two years or more of construction contract administration experience is required.

· Sound understanding of contracting principles.

· Knowledge and experience with percentage completion job cost accounting principles

· Knowledge of construction contract language

· Knowledge of sales and use tax laws.

· Experience working with ERP systems and job cost accounting systems. JD Edwards Enterprise One experience is preferred but not required.

· Knowledge of pre-lien and lien processes.

· Ability to create invoices in an AIA format.

· Solid written and verbal communication skills

· Ability to work with a positive attitude under pressure and without supervision to meet

· contractual deadlines.

· Proficient in Microsoft Office products; Word Excel, Outlook, etc