Coordinator, Transaction Svcs

The Transaction Services Coordinator (TSC) supports broker teams and office operations by managing listings, producing client-facing materials, coordinating marketing initiatives, and ensuring process and brand compliance. This role works closely with the Chicago Marketing team and acts as a key liaison to keep projects organized, accurate, and on schedule.

Key Responsibilities:

Listing Management
Maintain active leasing agency and industrial listings, ensuring data accuracy and timely updates across systems.
Update and manage property listings on Newmark-created sites, CoStar, and Buildout.

Client Materials & Correspondence
Generate and maintain client communications, including proposals, letters of intent (LOIs), engagement letters, and follow-ups.
Prepare and update NMRK-branded marketing collateral (e.g., brochures, building matrices, flyers), and distribute property e-blasts.

Marketing & Project Coordination
Serve as project liaison between broker teams and the Chicago Marketing group to initiate requests, track deliverables, and hit deadlines.
Ensure brand standards and templates are consistently applied across all materials.

Operational & Financial Support
Enter invoicing in CRES and provide required client and deal information to the Revenue Processor.
Review client agreements for upcoming expirations; coordinate with brokers on renewals and extensions.           Facilities oversight - Help to manage day-to-day operations of the suite, including office equipment, supply ordering, and general facility needs to ensure a smooth and efficient workspace.

Compliance & Standards
Ensure adherence to NMRK policies, procedures, and brand guidelines across all outputs.
Maintain organized digital files and project records for auditability and easy access.

Location: O’Hare (Chicago)
Department: Brokerage Operations
Reports to: Business Operations Manager

Qualifications
4+ years of experience in commercial real estate, marketing/operations, or professional services; brokerage support experience preferred.

Proficiency with listing platforms (CoStar, Buildout) and CRM/financial tools (CRES).
 

Strong skills in Microsoft Office (PowerPoint, Word, Excel); familiarity with Adobe InDesign and Templafy a plus.
 

Exceptional attention to detail, organization, and follow-through in a deadline-driven environment.
Strong written and verbal communication skills; client-service mindset.
 

Ability to manage multiple projects, prioritize effectively, and collaborate across teams.

Key Competencies:
Project Coordination: Plans work, tracks tasks, and proactively removes roadblocks.
Quality & Accuracy: Produces error-free deliverables and maintains clean, current data.
Brand Stewardship: Applies templates and brand standards consistently.
Team Collaboration: Builds productive relationships with brokers, marketing, and operations.
Problem Solving: Anticipates needs and resolves issues with sound judgment.

Salary Range Language

The expected base salary for this position ranges from $60,000 to $65,000 annually.  The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held.  In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Working Conditions: Normal working conditions with the absence of disagreeable elements.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.