Provides high-level administrative support to executives by managing schedules, appointments, travel arrangements, correspondence, reports, presentations, meetings, confidential information, events, and stakeholder communications. The role requires strong organization, communication, discretion, multitasking, and proficiency with office management systems and Microsoft Office tools.
## Job Title
Executive Administrative Assistant
## Company Overview
Ontimetrucking is a leading logistics company dedicated to providing efficient and reliable transportation solutions across the United States. We pride ourselves on our commitment to excellence and our ability to deliver on time, every time.
## Job Location
United States
## Job Summary
We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our executive office and requires a professional who can handle sensitive information with discretion.
## Key Responsibilities
* Provide high-level administrative support to the executive team.
* Manage and organize executive schedules, appointments, and travel arrangements.
* Prepare and edit correspondence, reports, and presentations.
* Coordinate and facilitate meetings, including preparing agendas and taking minutes.
* Handle confidential information with integrity and discretion.
* Assist in the planning and execution of company events and meetings.
* Liaise with internal and external stakeholders on behalf of the executive team.
## Required Skills and Qualifications
* 1-5 years of experience in an administrative or executive assistant role.
* Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
* Exemplary planning and time management skills.
* High level of verbal and written communication skills.
* Full comprehension of office management systems and procedures.
* High school degree; additional qualification as a personal assistant is an advantage.
* Ability to multi-task and prioritize tasks effectively.
## Why Join Ontimetrucking?
At Ontimetrucking, we value our employees and offer a dynamic and supportive work environment. Joining our team means being part of a company that is committed to growth, innovation, and excellence. We offer competitive compensation and opportunities for professional development.
Similar Jobs
eCommerce • Information Technology • Retail • Industrial
Provides high-level administrative support to senior business leaders through calendar and meeting management, travel planning, document preparation, communications, and department resource maintenance. Coordinates domestic and international travel, manages Teams and SharePoint resources, supports onboarding and offboarding, participates in projects, and improves administrative processes. Requires strong judgment, organization, communication, proofreading, adaptability, and the ability to manage complex, non-routine details.
Top Skills:
Microsoft TeamsSharepoint
Information Technology • Software • Consulting
Support C-suite executives and business divisions by managing complex calendars, domestic and international travel, expenses, correspondence, meetings, presentations, and confidential information. Handle office operations, records, onboarding logistics, vendor coordination, facilities services, events, budgeting support, internal communications, and general affairs. Korean and English bilingual communication is preferred for coordination with executives, stakeholders, and global headquarters.
Top Skills:
ExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft Word
Professional Services • Consulting
Provides remote administrative and operational support to executives and leadership teams. Responsibilities include calendar and meeting management, correspondence, document preparation, confidential information handling, travel coordination, expense tracking, project follow-up, deadline monitoring, task coordination, and workflow improvement across distributed teams.
Top Skills:
AsanaClickupExcelGmailGoogle DocsGoogle SheetsGoogle SlidesGoogle WorkspaceMS OfficeMicrosoft TeamsMonday.ComOutlookPowerPointSlackTrelloWord
What you need to know about the Chicago Tech Scene
With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
Key Facts About Chicago Tech
- Number of Tech Workers: 245,800; 5.2% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: McDonald’s, John Deere, Boeing, Morningstar
- Key Industries: Artificial intelligence, biotechnology, fintech, software, logistics technology
- Funding Landscape: $2.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Pritzker Group Venture Capital, Arch Venture Partners, MATH Venture Partners, Jump Capital, Hyde Park Venture Partners
- Research Centers and Universities: Northwestern University, University of Chicago, University of Illinois Urbana-Champaign, Illinois Institute of Technology, Argonne National Laboratory, Fermi National Accelerator Laboratory
