Support multiple Senior Vice President level executives by managing complex calendars, travel arrangements, and coordinating meetings while maintaining confidentiality.
Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins.
Why join Coupa?
🔹 Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend.
🔹 Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence.
🔹 Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other.
Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa.
The Impact of an Executive Assistant at Coupa:
We are seeking an experienced Executive Assistant with 4-5 years of proven expertise in supporting multiple Senior Vice President (SVP) level executives. The successful candidate will be adept at managing complex calendars, arranging extensive travel, coordinating high-level meetings, and handling confidential information with discretion and professionalism. This role requires exceptional organizational abilities, strong communication skills, and the ability to thrive in a fast-paced environment. This role will report to the Executive Business Partner to the CFO.
What You'll Do:
- Manage complex calendars for multiple SVP-level executives, including scheduling and coordinating meetings and events
- Coordinate executive travel, including accommodations, transportation, and meals, ensuring cost-effectiveness and policy compliance
- Prepare and organize materials for meetings, presentations, and conferences
- Serve as a primary point of contact for internal and external stakeholders, facilitating clear and timely communication
- Plan and execute logistics for onsite and offsite meetings, events, and conferences
- Provide administrative support, handle confidential information, and assist with special projects as needed
What You Will Bring to Coupa:
- Bachelor’s degree or equivalent experience preferred
- 4–5 years of experience supporting multiple SVP-level executives as an Executive Assistant
- Strong calendar and travel management skills with exceptional attention to detail
- Excellent written and verbal communication skills, with professionalism across all organizational levels
- Highly organized, adaptable, and able to prioritize effectively in fast-paced environments while maintaining confidentiality
- Proficient in Microsoft Office Suite and capable of independent work, problem-solving, and occasional U.S. travel
The estimated pay range for this role is $83,000 - $108,000
The starting salary for the successful candidate will be based on permissible, non-discriminatory factors such as skills, experience, and geographic location.
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Coupa complies with relevant laws and regulations regarding equal opportunity and offers a welcoming and inclusive work environment. Decisions related to hiring, compensation, training, or evaluating performance are made fairly, and we provide equal employment opportunities to all qualified candidates and employees.
Please be advised that inquiries or resumes from recruiters will not be accepted.
By submitting your application, you acknowledge that you have read Coupa’s Privacy Policy and understand that Coupa receives/collects your application, including your personal data, for the purposes of managing Coupa's ongoing recruitment and placement activities, including for employment purposes in the event of a successful application and for notification of future job opportunities if you did not succeed the first time. You will find more details about how your application is processed, the purposes of processing, and how long we retain your application in our Privacy Policy.
Top Skills
Microsoft Office Suite
Coupa Chicago, Illinois, USA Office
350 N. Orleans St, Chicago, IL, United States, 60654
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