Executive Assistant Analyst

The Opportunity: The purpose of this role is to provide high-level secretarial and administrative support to senior management, directors, and their teams, ensuring smooth operations and effective communication within the organization.

• Location: Miami, Florida

• Work Arrangement: This role is hybrid, where you will be expected to be in the office 2-3 days per week.

• The salary range for this role is: $72,000 - $108,000

Your New Role

• Demonstrate awareness of the annual departmental business plan to ensure alignment with work activities and support its achievement.

• Assist in organizing and prioritizing the workload of the Senior Leader and effectively manage stakeholder expectations.

• Organize internal and external meetings, book venues, and make arrangements for equipment and catering to ensure successful meeting outcomes.

• Maintain departmental filing systems to ensure information is up-to-date, consistent, and easily accessible.

• Assist the Senior Leader in dealing with administrative aspects of highly confidential matters sensitively and in line with best practice.

• Organize travel itineraries for the Senior Leader in line with requirements and company policies.

• Distribute incoming posts promptly to ensure timely correspondence forwarding.

• Liaise with external and internal contacts to ascertain needs and ensure effective communication processes.

• Screen, prioritize, and annotate incoming information and communications, triaging, redirecting or referring as appropriate.

• Support the Senior Leader in managing and responding to approval requests, ensuring alignment with internal policies.

Required Qualifications

• Relevant work experience

Preferred Experience

• Experience as a Personal Assistant or secretarial work

• Secondary school certification.

• Administrative qualifications.

Compensation Package: The salary range for this role is provided above. This is the national range for location(s) listed. The salary offer will be decided based on the role's complexity, its location, and the candidate’s professional background, including their education and experience. Beyond the base salary, regular full-time and part-time employees will also be eligible for QBE’s annual discretionary bonus plan based on business and individual performance. We encourage all candidates to apply, even if their salary expectations fall outside of this range, as we are committed to finding the right fit for our team. 

QBE Benefits: We offer a range of benefits to help provide holistic support for your work life, whatever your circumstances. As a QBE employee you will have access to: 

• Hybrid Working – a mix of working from home and in the office 

• 22 weeks of paid leave for family growth, with 12 weeks available to all parents on a gender-equal basis 

• Competitive 401(k) program with company match up to 8% 

• Well-being program including holistic wellbeing coaching, gym membership, confidential counselling, financial and legal advice 

• Tuition Reimbursement for professional certifications, and continuing education 

• Employee Network and Community – QBE actively supports six Employee Networks, and many ways to give back to your community 

To learn more, click here: Benefits | QBE US. 

Why QBE? What if you could have a positive impact – at work and in the world? 

At QBE, we’re enabling a more resilient future – for our customers, communities, environment, and for our people. We’re building momentum to achieve something significant and know our people are at the center of our success. 

Our industry offers interesting and varied careers where you can help people to protect what matters most. As part of the QBE team, you’ll get to spend every day working with people who are passionate, talented and kind. And our international scale means we’re big enough for your ambitions, yet small enough for you to make a real impact. 

Join us now, so you can be part of our success – and we can be part of yours! 

https://www.linkedin.com/company/qbe-north-america/ 

QBE is committed to providing reasonable accommodation to, among others, individuals with disabilities and disabled veterans. If you need an accommodation because of a disability to search for and apply for a career opportunity with QBE, please inform our Talent Acquisition team to let us know the nature of your accommodation request and your contact information.    

Equal Employment Opportunity:   

QBE provides equal employment opportunities to applicants and employees without regard to race; color; gender; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; protected veteran status; or disability or any other legally protected status.   

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States on a full-time basis without the need for current or future sponsorship. 

Supplementary information

Skills:

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.