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Group 1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture. Group1001’s culture emphasizes the importance of collaboration, communication, core business focus, risk management, and striving for outcomes. This goal extends to how we hire and onboard our most valuable assets – our employees.
Why This Role Matters:
G1001 Innovations is a cross-functional team supporting the company’s strategic vision and growth. We focus on identifying and developing new business lines, designing and launching new products, identifying and structuring reinsurance and risk-transfer transactions for our balance sheet, and establishing and nurturing strategic partnerships within the insurance and broader financial services industry.
The Executive Assistant & Office Manager is responsible for providing high-level support to senior executives while ensuring the smooth and efficient operation of the office. This role combines executive assistance with office management duties, requiring strong organizational, communication, and multitasking skills.
How You’ll Contribute:
Provide comprehensive operational support to the executives and select team members, including calendar management, meeting coordination, and travel arrangements
Support internal and external meeting preparation and follow-ups, including logistics, agendas, and minutes
Compile meeting documents for upload into the data repository and when applicable, track in applicable project tracking systems (i.e., Asana)
Serve as the liaison between various stakeholders and collaborates closely with other Executive Assistants
Organize travel information into trip itineraries/agendas with applicable information
Prepare expense reports in Concur as needed
Coordinates meetings/events/team activities, if needed, which includes securing space, welcoming attendees, arranging food & refreshments, and confirming participant reservations and attendance.
Organize and maintain office operations and procedures, including ordering supplies, managing office equipment, and overseeing facility maintenance
Coordinate building security for visitors and new team members including badging and floor mapping
Responds promptly to all incoming inquiries, analyzing staff and client needs, and recommending solutions using excellent judgment
Maintain confidentiality of sensitive information at all times
Manages all administrative tasks, including various projects as they arise and always preempting the needs, requirements and constantly being one step ahead
What We’re Looking For:
At least 3+ years of experience as an Executive assistant or comparable position.
Experience in the Financial Services or Insurance Industry preferred.
High school diploma or equivalent is minimum required education. Associates or Bachelor’s Degree is preferred.
Proficiency in Outlook, Excel, Word, PowerPoint and experience with expense management software and data share sites
Willingness to be responsive evenings and weekends for time sensitive matters
Ability to be in the office Monday to Thursday 8:30am to 5pm (or as needed)
Highly organized, precise, proactive and capable of multitasking.
Understands the importance of deadlines and discretion in dealing with issues of a sensitive nature.
Able to balance competing priorities.
Capable of developing and maintaining effective working relationships with a broad constituency.
Possesses sound judgment.
Excellent oral and written communication skills.
Benefits Highlights:
Employees who meet benefit eligibility guidelines and work 30 hours or more weekly, have the ability to enroll in Group 1001’s benefits package. Employees (and their families) are eligible to participate in the Company’s comprehensive health, dental, and vision insurance plan options. Employees are also eligible for Basic and Supplemental Life Insurance, Short and Long-Term Disability. All employees (regardless of hours worked) have immediate access to the Company’s Employee Assistance Program and wellness programs—no enrollment is required. Employees may also participate in the Company’s 401K plan, with matching contributions by the Company.
Group 1001, and its affiliated companies, is strongly committed to providing a supportive work environment where employee differences are valued. Diversity is an essential ingredient in making Group 1001 a welcoming place to work and is fundamental in building a high-performance team. Diversity embodies all the differences that make us unique individuals. All employees share the responsibility for maintaining a workplace culture of dignity, respect, understanding and appreciation of individual and group differences.
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