Executive Assistant

About Northern Trust

As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions.

Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide.

With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/ Department:  Executive Assistant/Corporate Marketing and Communications
The Corporate Marketing & Communications Executive Assistant plays a crucial role in supporting our dynamic and busy team.  In this creative environment, you will be primarily responsible for providing seamless support to the Chief Marketing Officer as well as having the opportunity to work with a diverse group of creative professionals with different areas expertise who work collaboratively to contribute to the success of our company.  If you thrive in a dynamic and fast-paced environment where no two days are the same, and you enjoy working with a passionate, creative and driven team, this is the perfect role for you.  

Under general supervision (but works independently most of the time) responsible for providing administrative services to support to senior management/executives. 

The key responsibilities of the role include:

• Manage executives complex daily calendar management including meetings, appointments, conferences and outside engagements
• Organize group and departmental meetings, including scheduling, sending reminders and coordinating needed support (e.g. AV, catering, location)
• Coordinates travel arrangements for domestic and international travel and prepares travel itineraries
• Monitors e-mails, screens telephone calls and visitors and provides general assistance
• Prepares internal and external correspondences, reports and PowerPoint presentations. Maintains confidentiality of correspondence records, presentations and reports in a filing system
• Communicates and acts as a liaison between the external or internal executives, managers and clients in coordinating meetings, responding to inquiries and/or special requests
• Handles finance and expense management for the senior management/ executive such as invoices, expense processing, etc.
• May transcribe notes for senior management/executives
• May have direct interaction with committees and/or Senior Management/Executives
• Prioritizes and handles multiple projects with accuracy
• Delivers a work product that requires less revision
• Able to facilitate discussions and reach decisions

Skills/Qualifications:
• Prior experience supporting at the executive level is required
• Excellent oral and written communication skills are required
• Functional / Industry Knowledge is required
• Analytical and problem-solving skills are required
• Technical skills /office software knowledge (e.g. Windows operating system, Microsoft Office 365 products, Adobe Acrobat) is required

• Ability to meet the current hybrid model/onsite requirement of 3 days a week (M, T, W)
• A College or University degree is preferred.

Working Model: Hybrid (#LI-Hybrid)
We have a balanced hybrid working model to ensure you get the flexibility you need, and the successful candidate will spend their time between working in the office and working from home.
 

Salary Range:

Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.

Work Authorization

Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.

Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [email protected], or alternatively you can discuss your individual requirements with the recruiter you are working with.