Executive Assistant

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

The Americas Institutional Group seeks an Executive Assistant (EA) to support the Head of the Chicago Office and Associate Director of AIG, as well as a few additional managers and office events. The Executive Assistant plays an integral part of our Midwest business efforts within the Client Group, providing dedicated support to a number of managers and other professionals. The EA also works closely with other assistants in the group and on their team to meet the needs of the business. This position works with the client team on a day-to-day basis but is also part of the Client Platform’s broader administrative team, reporting directly to the Office Administrator for the Chicago Office. This position is based in Chicago, Illinois, a satellite office to our Boston, Massachusetts headquarters. Given the smaller office environment, the ability to be self-motivated and work collaboratively is critical.

RESPONSIBILITIES

Specific responsibilities include:

• Proactive calendar management in Outlook for Managers

• Meeting coordination between managers and the institutional clients to facilitate portfolio reviews and new business discussions. Includes working in Outlook to send meeting requests, booking conference rooms, adding visitors to security, and ordering catering

• Database maintenance in Salesforce including maintaining contact information and meeting activity

• Assistance with preparation and distribution of monthly and quarterly reporting

• Meeting preparation including gathering and distributing materials

• Travel coordination with our travel agency including transportation and hotel bookings

• Assistance with a variety of department and team projects

• Expense reimbursement in Workday

• Diligent coverage of email

• Ad Hoc administrative tasks within the Chicago office

QUALIFICATIONS

• Undergraduate degree

• 3-5 years of administrative experience

• Strong interpersonal, verbal, and written communication skills

• Strong service orientation; reliable, consistent, proactive

• Ability to work in a fast-paced and team-oriented environment, prioritizing effectively

• Attention to detail and proficiency with Microsoft Outlook, Excel, and Word

• Solid work ethic and positive attitude

• Ability to use good business judgment and maintain confidentiality

Not sure you meet 100% of our qualifications?  That’s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at [email protected].

At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is: