Executive Assistant

Company Description

In a world of vibrant color, INX stands out by blending art, science, and sustainability into every drop of ink we make.  We’re globally recognized for our innovation, and we’re A Great Place to Work-Certified™ company!

INX International is the third largest producer of inks in North America with full-service subsidiaries in Europe and South America. We offer a complete line of ink and coating solutions technology for commercial, packaging and digital applications. We expertly blend pioneering technology with a deep commitment to the environment. Dedicated to coloring a safe and sustainable future one print at a time, you can see our color chemistry on beverage cans, food and household packaging, clothing, banners, billboards and more. 

Investing in and protecting our employees is the key to our success.  Our average employee has been with us 12 years, and we recognize the significant experience and the continuous dedication of our team members. 

We’re actively seeking new talent with new ideas as we continue to provide sustainable products, service and innovation to the printing and packaging markets.

Join us in coloring a safe and sustainable future!

Job Description

This role offers a range of $70,000 to $85,000 annually. Actual compensation will be based on qualifications such as experience, education, certifications, and skills, as well as geographic considerations.

We are searching for a bilingual (Japanese) Executive Assistant with paralegal experience.  This individual will be responsible for managing executive schedules, organizing meetings, handling correspondence, and preparing reports ensuring the smooth functioning of day-to-day operations.  This person will need to be highly organized and a multi-tasker. The role also includes processing invoices, ordering office supplies, coordinating travel arrangements, assisting with event planning, and liaising with internal and external stakeholders. Additional responsibilities include maintaining filing systems and performing various administrative tasks as needed. Will report to the CEO and support the company’s Executive Team. As Executive Assistant, you will be required to:

• Manage and maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements.
• Coordinate and organize meetings, including preparing agendas, materials, and minutes.
• Prepare expense reports, manage invoices, and handle other financial administrative tasks.
• Handle confidential and sensitive information with the utmost discretion and maintain strict confidentiality.
• Update organization charts and documents
• Prioritize and manage multiple tasks and deadlines, ensuring that all assignments are completed accurately and in a timely manner.

Qualifications

To perform your job as expected, you will be required to:

• High school diploma or equivalent; Bachelor's degree is a plus
• 5 years’ minimum experience as an executive assistant supporting C-suite or in a similar administrative role.
• Proficiency in Japanese language (written and verbal) required
• Proficient in using office software and tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Paralegal experience is required
• Strong organizational, scheduling, and time management skills
• Excellent communication skills both written and verbal
• Proven track record of handling sensitive information with discretion and confidentiality.
• Experience in travel coordination and event planning
• Possess excellent interpersonal skills and the ability to create and maintain professional relationships within all levels of the organization.
• Ability to have a proactive and resourceful approach to problem solving
• Legal Research & Document Review
• Corporate Governance Support
• Contract Administration & Lifecycle Tracking
• Correspondence & Communication Drafting
• Compliance & Regulatory Support

Additional Information

We offer a competitive salary with excellent benefits including medical, dental, vision, life insurance, disability, pet insurance, HSA and FSA, 401(k), and more. Through our programs, which now include Paid Volunteer Time Off and Paid Parental Leave, we support the needs of our employees, their dependents, and their communities by providing a benefit package that is easy to understand, easy to access, and affordable for all our employees.

Don’t just choose a job; choose a career that emphasizes employee growth in a safe, environmentally conscious culture.   Embark on your Colorful Career with us!

We require post-offer, pre-employment drug screens, physicals, and background checks.

Equal Opportunity Employer: disability/veteran.