Executive Assistant

• We relate their strategic challenges, plans and goals to Digital Capability Roadmaps.
• We identify digital solutions and companies that match key capabilities Members share the need to create or improve.
• We enable the group dynamic that leads to smarter investments in capabilities with thoughtful business cases and solution implementation plans.
• We help them build Innovation Capacity – the ability to govern and manage their own work better, implement technology-enabled capabilities, and operate digital assets-- leading to a more automated delivery system, faster.
• We support successful implementations (the hardest part of making digital actually work), through the power of the network by curating best practices, facilitating user groups, providing tools to align stakeholders, and benchmarking results.
• We deliver our work on a proprietary platform that’s purpose-built for innovation teams to build and manage their enterprise-wide digital portfolios.
• We cross-pollinate, sharing learnings and outcomes among Members across the Network.


AVIA’s model creates a unique opportunity to frame “what good looks like” for an entirely new class of assets--digital solutions--and influence the next decade of investments being made by the most influential and iconic health systems.


Position & Purpose Summary
The Executive Assistant will provide administrative support to AVIA’s executive leadership team.  This position is an excellent opportunity for a hard-working individual who is a quick learner, detail-oriented and looking to provide top-level support to a busy team in a fast-paced environment.  Strong organizational skills, high-level of professionalism and confidentiality, written and verbal communication skills, ability to anticipate needs, work independently and prioritize workload are required.

Key Responsibilities

• Supports all internal and external meeting scheduling and calendaring across multiple AVIA executive leaders
• Arranges and communicates detailed travel plans and itineraries through Navan platform
• Timely completion of monthly expense reports through Navan and prepares monthly client billing
• Handles very confidential and non-routine information with a high level of professionalism
• Develops and maintains strong working relationships and uses internal resources to enhance knowledge and expertise of industry, research, products and services
• Support additional client and team needs, as needed and including: AVIA office support, in person events and executive-level meetings 

Required Skills

• Problem solving – identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality. Able to prioritize multiple tasks
• Interpersonal skills – maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things
• Oral communication – speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills
• Written communication – edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information. Demonstrates continual attention to detail in composing, typing and proofing materials, 
• Planning/organizing – prioritizes and plans workload and uses time efficiently to establish priorities and meet deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
• Adaptability – adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. 
• Dependability – consistently at work and on time, follows instructions promptly, responds to management direction and solicits feedback to improve performance.
• Location & Hours - This is a hybrid position based at our Chicago headquarters. Our standard office hours are 8:30 am – 5:00 pm, though the nature of this position may require flexibility and additional hours to support execution of tasks

Minimum Qualifications

• Proven experience and track record as a C-suite executive assistant. 
• Bachelor’s degree preferred.  In lieu of a bachelor's degree, minimum 10 years of relevant EA experience is required.
• In-depth understanding of  Google office applications / software 
• Working knowledge of Slack, Paycor, Avoma, Asana, Zoom a plus