As an Executive Assistant, you will manage executive schedules, travel, and expenses, maintain confidentiality, and offer high-level administrative support.
Solar power is the largest source of new energy in the world. Raptor Maps is a fast-growing, venture-backed, MIT-born climate tech startup that is building software to enable the solar energy industry to scale. We have the leading platform for remotely managed solar operations, and our mission is to make solar asset management and O&M dramatically simpler through better data, automation, and the integration of robotics. We serve tens of thousands of solar sites around the world with a dedicated and passionate team committed to having impact through work and advancing the renewable energy economy.
Our mission is groundbreaking, and we need great people to make it happen. Join us in building the digital backbone of a stronger, more scalable solar industry! ☀️
We are seeking a highly organized and pragmatic Executive Assistant (EA) to provide high-level administrative support including but not limited to managing schedules, travel, and expenses for the Founders. A successful candidate will have the ability to anticipate the needs of others, prioritize effectively, and communicate professionally with stakeholders at all levels of the organization as well as outside clients, vendors, and candidates. This role maintains and protects highly confidential corporate information, is the first point of contact both internally and externally, and works independently with minimal supervision or direction.
Who you are:
Proactive - Our ideal EA has an aptitude for anticipating the needs of others. You pride yourself on spotting (and addressing) potential problems before they occur.
Adaptable - In a lean, scaling start-up, the one constant is change. You remain cool under pressure and excel in situations where the path forward may be ambiguous.
Discreet - The ability to treat sensitive and confidential information with discretion and integrity is paramount to this role.
Responsibilities
- Manage and coordinate logistics for meetings, events, and travel for supported executives and when necessary, members of their teamCollaborate with senior-level executives to think strategically about meeting flow and agendas, and shape them accordingly.
- Compile necessary reports and/or presentations using Excel, Powerpoint, and other internal tools.
- Proactively anticipate the needs of executives and understand the bigger picture, constantly asking “what should we be considering?”
- Prepare expense reports
- Scan, file, and dispatch action items from company mail
Experience
- 3+ years administrative support experience within a fast-paced professional environment - tech, private equity, investment banking, or professional services experience a plus
- Strong attention to detail, follow-up and excellent organizational skills
- Strong sense of urgency, adaptability, flexibility and resourcefulness
- Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
- Proficiency in GSuite, Slack, Excel, and PowerPoint
- Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills
- Occasional after-hours work may be required
- Bachelor’s degree preferred
- Must be primarily located in the contiguous US
- Must be authorized to work in the US
All Raptor Maps Team Members Have 🚀
✔️ Complete ownership and accountability over their role and success in the team.
✔️ Transparency into the operations of the rest of the company and are expected to be transparent and communicate honestly and effectively.
✔️ A sense of urgency. We are tackling a global problem, working in a fast-paced industry, and building a once in a lifetime company at Raptor Maps.
Benefits 🎉
- Remote-first working model (free to work anywhere in lower 48 states unless otherwise noted for role)
- Competitive compensation including equity package
- Paid travel for in-person off sites and team get togethers (quarterly)
- Medical, dental, vision, life, and short-term disability insurance
- Unlimited paid time off (that we encourage you to use!)
- 401(k) with multiple low-fee options
- Desk budget
- Monthly Lunch & Learns plus plenty of DoorDash credit
- Amazing team members that tend to love memes, pets, solar, and being active
Our Values 🧡
Be Ready to Ride. Raptors are fiercely collaborative and driven by a shared vision: audacious impact. We go the extra mile. We don't shy away from hard work; we embrace it. Be ready for any opportunity that comes your way, and seize it! We do the needful for each other and our customers, no matter what.
Show, Don't Tell. Raptors utilize data as our bedrock and build from first principles. We challenge the status quo by continuing to test, learn, and iterate. Because of this we default to action over agonizing. We love new ideas and encourage every Raptor to showcase their data-backed hypothesis.
Build Something Customers Need. We relentlessly build what matters most — game-changing products that deliver high-impact value to our customers. We’re built for action. We take customer needs (which implies they can’t live without) and translate them into solutions that accelerate their success. When our customers scale, Raptor Maps scales.
Be Resourceful. Raptors actively break down barriers, unlock creative problem solving, and thrive in the fast lane. While we plan for the long-term, Raptor Maps works on the hours and days timescale. Utilizing an “explore every option” mindset to solve problems is part of our DNA and maintains our startup edge in a rapidly changing world. We choose to be efficient and resourceful which enables out of the box thinking.
Be Direct, Be Kind. Raptors value the single source of truth both in our product and our day-to-day work. We default to giving explanations for changes and to sharing knowledge in public forums. Choosing to speak up while being mindful of people with a different background than you, is valued and appreciated. Do what is right for the customers and for each other. Mistakes happen, we are all learning together.
Appreciate the Planet. Raptors embrace our role as pioneers in the solar revolution. Our passion extends beyond modules and megawatts. We are working to protect the world for now and for future generations. We crave sunshine, and prioritize being active adventurers of the planet because we know there is no Planet B.
There’s no such thing as a ‘perfect’ candidate. However you identify, and whatever your background, we encourage you to apply if you’re excited about this role and the future of solar.
Top Skills
Excel
Google Suite
PowerPoint
Slack
Similar Jobs
.png)
Artificial Intelligence • Blockchain • Fintech • Financial Services • Cryptocurrency • NFT • Web3
The Executive Assistant will manage calendars, coordinate travel, assist in meetings, enhance team operations, and mentor other EAs while thriving in a fast-paced environment.
Top Skills:
Ai TechnologiesGoogle WorkspaceSlack
Blockchain • Fintech • Payments • Financial Services • Cryptocurrency • Web3
The Senior Executive Assistant will manage executive calendars, enhance collaboration, coordinate events, and assist in travel planning for C-suite leaders.
Top Skills:
Apple MacosBlockchain TechnologyGenerative AiGoogle SuiteSlack
Artificial Intelligence • Cloud • Information Technology • Sales • Security • Software • Cybersecurity
Provide strategic administrative support to senior Finance leaders by managing calendars, coordinating travel, preparing meeting materials, and serving as a liaison.
Top Skills:
Google WorkspaceMS Office
What you need to know about the Chicago Tech Scene
With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
Key Facts About Chicago Tech
- Number of Tech Workers: 245,800; 5.2% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: McDonald’s, John Deere, Boeing, Morningstar
- Key Industries: Artificial intelligence, biotechnology, fintech, software, logistics technology
- Funding Landscape: $2.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Pritzker Group Venture Capital, Arch Venture Partners, MATH Venture Partners, Jump Capital, Hyde Park Venture Partners
- Research Centers and Universities: Northwestern University, University of Chicago, University of Illinois Urbana-Champaign, Illinois Institute of Technology, Argonne National Laboratory, Fermi National Accelerator Laboratory
