Executive Assistant

About the role

The Executive Assistant’s main responsibility is to enable the Midwest Distribution Leadership Team to be as productive as possible.  Further, they will provide overall administrative support for the Midwest Market Distribution Team. This person must be a polished professional with excellent interpersonal skills and a sense of urgency to get things done. The individual will act with speed, composure, compassion, and knowledge to solve problems.  This role will interact with all levels of employees and all departments in various situations and must be courteous and respectful to all. It will require general administrative assistance as well as analysis, reporting, support and tracking of various events and marketing activities.  The ideal candidate will be able to demonstrate, under minimal supervision, the ability to perform administrative duties, organize and coordinate marketing events, and general office functions requiring advanced skills and significant experience.

What you'll need to succeed:

• Manage confidential, time-sensitive internal and external communications.

• Compose clear written communications from ideas and concepts as articulated by the executive.

• Understand and analyze critical and confidential information to support and anticipate the team’s needs.

• Organize, prioritize, and summarize the content of incoming requests, including meetings, operational office support, and external engagements.

• Support communication needs, including in-person requests, and email requests, to manage and prioritize in a timely manner.

• Anticipate operational needs and lead preliminary legwork to facilitate the Midwest Market Leader’s decision making.

• Oversee a broad variety of administrative tasks including managing an active calendar, arranging travel plans, scheduling meetings, processing expense reports, providing team support and other duties as needed.

• Handle other similar administrative activities including catering, ordering office supplies (Ariba Procurement module), site items, etc.

• Provide support for internal and external events and marketing activities, including planning and logistics.

• Facilitate meetings including audio/video and conference room management.

• Prepare documents including correspondence, spreadsheets, reports, memoranda, and other materials (including presentations, graphics and charts).

How you will create an impact:

• Strong organizational skills, including the ability to multitask and prioritize

• Ability to understand the desired outcome, and create path towards timely completion

• Keen attention to detail, including excellent verbal and written skills, as well as document aesthetics

• Ability to problem solve and act independently as needed. 

• Proactive work ethic, ability to anticipate next steps and take initiative with a high customer service acumen

• Comfortable to flex in ever changing situations, including polished leadership presence

• Significant experience arranging travel, processing expense reports, and calendar scheduling (preferably across multiple time zones)

• Proficient skills required in Microsoft suite, specifically Outlook, PowerPoint, Word, One Drive, Teams, SharePoint and Excel

• Experience in SalesForce, Concur, Workday, Eloqua, and SharePoint (or comparable systems) preferred

• Track record of successful teamwork

• Bachelor’s degree and/or related prior work experience in office or executive administration

For positions based in Illinois, the base salary range is $53,000-$73,900 and the position is eligible for a bonus in accordance with the terms of the applicable incentive plan.   A summary of benefits  can be viewed here: US Benefits Overview

#LI-AIG

At AIG, we value in-person collaboration as a vital part of our culture, which is why we ask our team members to be primarily in the office. This approach helps us work together effectively and create a supportive, connected environment for our team and clients alike.

Enjoy benefits that take care of what matters

At AIG, our people are our greatest asset. We know how important it is to protect and invest in what’s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development—to bring peace of mind to you and your family.

Reimagining insurance to make a bigger difference to the world

American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world’s most far-reaching property casualty networks. It is an exciting time to join us — across our operations, we are thinking in new and innovative ways to deliver ever-better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become.

Welcome to a culture of inclusion

We’re committed to creating a culture that truly respects and celebrates each other’s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The talent of our people is one of AIG’s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.

AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities.  If you believe you need a reasonable accommodation, please send an email to [email protected].