Provide comprehensive professional and personal support to a business owner: manage calendars, prioritize tasks, coordinate household and family logistics, oversee vendors and pet care, run errands, and deliver executive-level administrative assistance with discretion and professionalism.
A business owner in the southwest suburbs of Chicago is seeking a highly organized and proactive Executive / Family Assistant to provide comprehensive support across both professional and personal responsibilities. This full-time role will serve as a trusted right-hand, helping manage schedules, coordinate family logistics, and create structure in a fast-paced environment. The ideal candidate is resourceful, flexible, and enjoys bringing order to busy lives while maintaining complete discretion and professionalism.
Key Responsibilities
- Manage and coordinate business and personal calendars, appointments, and scheduling.
- Organize daily, weekly, and long-term priorities to keep the principal on track.
- Coordinate household operations and family logistics.
- Assist with children's schedules, activities, transportation, and appointments as needed.
- Support with pet care for one dog
- Oversee and schedule vendors and service providers at the home
- Handle personal errands and administrative tasks.
- Provide executive-level administrative support where business and personal responsibilities overlap.
Qualifications
- Exceptional organizational and time-management skills.
- Ability to prioritize multiple responsibilities and adapt to changing needs.
- Professional, discreet, and highly trustworthy.
- Self-starter who takes initiative and anticipates needs.
- Strong written and verbal communication skills.
- Comfortable working around older children and a large dog.
- Valid driver's license with clean driving record.
Schedule: Monday–Friday
Salary: $70,000-$90,000 per year
Similar Jobs
Automotive • Professional Services • Software • Consulting • Energy • Chemical • Renewable Energy
Determines project scope and specifications for security device testing and certification projects. Communicates with clients about technical requirements, costs, schedules, and compliance issues. Establishes test programs, reviews samples against UL requirements, coordinates laboratory technicians, prepares reports and procedures, resolves engineering variations, and supports development of UL requirements, test methods, and equipment. The role also includes project administration, continuous improvement, and occasional industry representation.
Top Skills:
MS Office
Cloud • Fintech • Software • Business Intelligence • Consulting • Financial Services
Audits financial statements, quarterly financial information, and annual reports for insurance and financial services clients. Plans audits, assesses misstatement risks, tests internal controls, researches accounting issues, and performs work under GAAS, GAAP, PCAOB, AICPA, and SOX standards. Builds client relationships, communicates findings, and trains incoming staff and interns. The role is hybrid and requires travel to client sites up to 50% of the time.
Top Skills:
Aicpa Auditing StandardsGaapGaasPcaob Auditing StandardsSox
Fintech • Financial Services
Leads Emerging Middle Market strategy for Commercial Banking, developing and executing sales, product, go-to-market, acquisition, and client-deepening strategies. Uses market trends and data analysis to improve market share, sales effectiveness, product delivery, and profitable growth. Partners with senior sales, product, marketing, and business leaders across a matrixed organization, while strengthening sales enablement, performance management, training, risk controls, and compliance practices.
What you need to know about the Chicago Tech Scene
With vibrant neighborhoods, great food and more affordable housing than either coast, Chicago might be the most liveable major tech hub. It is the birthplace of modern commodities and futures trading, a national hub for logistics and commerce, and home to the American Medical Association and the American Bar Association. This diverse blend of industry influences has helped Chicago emerge as a major player in verticals like fintech, biotechnology, legal tech, e-commerce and logistics technology. It’s also a major hiring center for tech companies on both coasts.
Key Facts About Chicago Tech
- Number of Tech Workers: 245,800; 5.2% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: McDonald’s, John Deere, Boeing, Morningstar
- Key Industries: Artificial intelligence, biotechnology, fintech, software, logistics technology
- Funding Landscape: $2.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Pritzker Group Venture Capital, Arch Venture Partners, MATH Venture Partners, Jump Capital, Hyde Park Venture Partners
- Research Centers and Universities: Northwestern University, University of Chicago, University of Illinois Urbana-Champaign, Illinois Institute of Technology, Argonne National Laboratory, Fermi National Accelerator Laboratory
