Executive Talent Acquisition Coordinator

Responsibilities:

• Support the recruiting team, executives, and clients with interview scheduling utilizing a high-touch and personalized approach.
• Manage executive calendars with limited availability using a variety of administrative tools.
• Build and maintain relationships with candidates and clients throughout the recruitment process.
• Execute end-to-end scheduling and coordination logistics for niche interviews and events (phone, video, in-person), possibly including travel.
• Work closely with the client's recruiting team to ensure all interviews are confirmed and, if applicable, interview feedback is received.
• Act as a trusted advisor to Recruiters and other stakeholders.
• Document, track, and maintain records and the status of engagements/requisitions in the applicant tracking system.
• Identify and execute process improvements and solutions that create efficiencies across searches.
• Respond to inquiries with professionalism, tact, confidentiality, and a focus on proactive and responsive customer service.
• Manage, review, and send HR and/or recruiting-related correspondence and documents to clients and candidates.
• Perform various administrative duties that support the recruiting function.
• Manage multiple calendars across a single panel interview.
• Meeting moderation.
• Process expenses and book travel as needed.

Qualifications:

• Ability to work in a process-heavy environment with accuracy and professionalism at all times.
• Able to schedule across multiple time zones with multiple managers for panel interviews.
• Strong attention to detail and accuracy.
• 2+ years of project management, administrative experience, or scheduling experience, ideally with an executive search firm or in-house recruiting function.
• 2+ years of experience working with administrative office tools to schedule meetings, and virtual tools such as Google Meet.
• 2+ years of organizing and managing a workload with a focus on details and a sense of urgency to meet deadlines.
• 2+ years of experience working in a fast-paced environment while effectively coping with change.
• High School Diploma/GED.
• Excellent written and oral communication skills.Technology savvy.