Greet visitors, answer and route calls, manage calendars and appointments, coordinate meetings and events, handle mail and office supplies, assist the Office Manager and President with administrative tasks, make travel arrangements, and keep front office and common areas organized.
Skyline is Building Better Together
Come join us at Skyline Construction, a leader in commercial interior construction founded in 1996. Today, Skyline operates multiple offices located throughout California, Washington, and Illinois. Skyline is 100% employee-owned, and has been recognized as one of Inc. Magazine’s Best Workplaces for the past 5 years. We believe that we are “building better together.”
What’s in it for you?
As a Front Desk Receptionist, you will serve in the following areas:
- Professionally greet and welcome visitors, clients, and vendors.
- Answer incoming calls, direct them to the appropriate personnel, and accurately record messages.
- Assist in managing the office calendar, scheduling appointments, and coordinating meetings
- Assist with coordination of various company events and oversee on-site and off-site meetings, and catering arrangements.
- Manage and maintain office supply inventory, which includes restocking and placing orders as needed.
- Assist the Office Manager in managing various office vendors, including communication, and invoicing.
- Assist the Office Manager with project-related duties, including project preparation/set-up, close-out and coordination.
- Sort and distribute incoming mail, faxes, and packages and make sure these packages are properly handled upon arrival.
- Keeps front office and all common areas in office [including kitchen and conference rooms] organized and neat at all times
- Prepare outgoing mail, including courier services and certified mail.
- Assist with coordinating office equipment repairs or maintenance as necessary
- Assist President with monitoring/sorting emails, and follow up tasks related to communication and scheduling activities
- Assist President with completing and submitting various reports
- Capable of making travel arrangements and accommodations for the President and various team members within the company, including booking flights, hotels, ground transportation, and managing itineraries.
- Proficient in using Outlook Calendar to calendar meetings and manage multiple calendars simultaneously, including the President's meeting calendar and other team members' schedules.
- Other duties as assigned.
The successful candidate will possess:
- Highly organized, professional, and detail-oriented individual with exceptional attention to accuracy and precision.
- Possesses excellent interpersonal skills and the ability to effectively connect with people from diverse backgrounds.
- Demonstrates strong prioritization skills, enabling efficient handling of multiple tasks and responsibilities.
- Ambitious and committed to continuous learning and personal growth, consistently seeking opportunities to expand knowledge and expertise.
- Inherently motivated and independent, thriving as a self-starter who takes initiative and ownership of projects.
- Maintains a positive and enthusiastic attitude, fostering a collaborative and enjoyable work environment.
- Professional Experience in Event Coordination.
- Local candidates with experience in Chicago are preferred.
Perks and Benefits
- Employee Stock Ownership Plan (ESOP)
- Competitive Medical Insurance
- Dental Insurance
- Vision Insurance
- 401K Plan Matching
- Life Insurance
- Flexible Spending Account (FSA)
- Paid Vacation Leave
- Paid Sick Leave
- Gym Reimbursement Program
- Ability to enroll in various voluntary benefits (Pet Insurance, Identity Theft Protection, Legal Assistance and more.)
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