Front Desk Receptionist

As a Front Desk Receptionist, you will serve in the following areas:

• Professionally greet and welcome visitors, clients, and vendors. 
• Answer incoming calls, direct them to the appropriate personnel, and accurately record messages. 
• Assist in managing the office calendar, scheduling appointments, and coordinating meetings  
• Assist with coordination of various company events and oversee on-site and off-site meetings, and catering arrangements. 
• Manage and maintain office supply inventory, which includes restocking and placing orders as needed. 
• Assist the Office Manager in managing various office vendors, including communication, and invoicing. 
• Assist the Office Manager with project-related duties, including project preparation/set-up, close-out and coordination.
• Sort and distribute incoming mail, faxes, and packages and make sure these packages are properly handled upon arrival.
• Keeps front office and all common areas in office [including kitchen and conference rooms] organized and neat at all times
• Prepare outgoing mail, including courier services and certified mail. 
• Assist with coordinating office equipment repairs or maintenance as necessary 
• Assist President with monitoring/sorting emails, and follow up tasks related to communication and scheduling activities 
• Assist President with completing and submitting various reports 
• Capable of making travel arrangements and accommodations for the President and various team members within the company, including booking flights, hotels, ground transportation, and managing itineraries. 
• Proficient in using Outlook Calendar to calendar meetings and manage multiple calendars simultaneously, including the President's meeting calendar and other team members' schedules. 
• Other duties as assigned.

The successful candidate will possess:

• Highly organized, professional, and detail-oriented individual with exceptional attention to accuracy and precision. 
• Possesses excellent interpersonal skills and the ability to effectively connect with people from diverse backgrounds. 
• Demonstrates strong prioritization skills, enabling efficient handling of multiple tasks and responsibilities. 
• Ambitious and committed to continuous learning and personal growth, consistently seeking opportunities to expand knowledge and expertise. 
• Inherently motivated and independent, thriving as a self-starter who takes initiative and ownership of projects. 
• Maintains a positive and enthusiastic attitude, fostering a collaborative and enjoyable work environment. 
• Professional Experience in Event Coordination. 
• Local candidates with experience in Chicago are preferred. 

Perks and Benefits

• Employee Stock Ownership Plan (ESOP)
• Competitive Medical Insurance
• Dental Insurance
• Vision Insurance
• 401K Plan Matching
• Life Insurance
• Flexible Spending Account (FSA)
• Paid Vacation Leave
• Paid Sick Leave
• Gym Reimbursement Program
• Ability to enroll in various voluntary benefits (Pet Insurance, Identity Theft Protection, Legal Assistance and more.)