Beyond managing active pursuits, this individual contributor is responsible for maintaining the agency's institutional knowledge—including proposal content, credentials, case studies, staffing information, AI knowledge repositories, and reusable assets—to ensure every pursuit starts from the strongest possible foundation.
This role combines project management, editorial excellence, content operations, and cross-functional leadership to improve both proposal quality and team efficiency.
At Wpromote, we believe that great work is only possible with great people. Our goal is to build a better, more inclusive work environment and support our people at every stage of their careers by prioritizing a strong work-life balance through our policies and benefits listed below. As a Best Place to Work according to both Ad Age and Glassdoor and Adweek’s Fastest Growing Digital Agency, we are moving fast to expand our teams and bring new experts into the fold to keep pushing the boundaries of what’s possible in marketing.
We offer:
-Remote-first culture
-Flexible schedules
-Unlimited PTO
-Extended Holiday break (Winter)
-Work from anywhere options*
-100% paid parental leave
-401(k) matching
-Medical, Dental, Vision, Life, Pet Insurance
-Sponsored life insurance
-Short Term Disability insurance and additional voluntary insurance
-Annual Class Pass Credits and more!
The anticipated annual salary for this role will range from $90,000 - $110,000, based on a variety of factors unique to each candidate, including skill set, years and depth of experience, education and certifications, competitive benchmarks, scope of responsibility, market dynamics, geographic location, and the respective state’s salary threshold for exempt employees. At Wpromote, pay ranges are subject to change and are based on specific market medians for similar jobs according to third-party salary benchmark surveys. Individual pay within that range can vary due to skills, experience, and available budget. The total compensation package for this role will include benefits (listed above.
*This position may be performed remotely in most states within the US, with some exclusions
**While this role offers the flexibility to work remotely, we have office hubs in Los Angeles, Chicago, and New York, where you can join in on learning and development opportunities, fun events, take advantage of a space to work, and collaborate in person!
***This position is not eligible for immigration sponsorship
You Will Be
- Proposal & RFP Leadership
Owning the end-to-end development and execution of RFIs, RFPs, security questionnaires, procurement requests, and proposal submissions.
Building and managing proposal workplans, timelines, milestones, and review schedules to ensure deadlines are met.
Coordinating cross-functional contributors across Strategy, Media, Creative, Analytics, Technology, Finance, Legal, and Executive Leadership.
Partnering with Growth and Pitch Leadership to translate pursuit strategy into compelling, tailored proposal narratives.
Ensuring submissions are tailored to each client's business, evaluation criteria, and procurement requirements.
Managing third-party consultant and procurement communications throughout the proposal process.
Proposal Development & ContentDeveloping, editing, customizing and assembling agency credentials, proposals, executive summaries, capability presentations, and supporting materials.
Maintaining exceptional editorial and quality standards while ensuring a consistent, premium WPxGS brand experience.
Partnering with subject matter experts to develop new proposal content, differentiators, and reusable messaging.
Knowledge & Content ManagementOwning and continuously improving the agency's proposal content library, including credentials, case studies, staff and leadership profiles, service and capability information, certifications, awards, and partner information.
Serving as the primary steward of proposal knowledge within internal AI systems and content repositories.
Improving proposal efficiency through stronger organization, templates, and knowledge management.
Pitch OperationsSupporting Growth Leadership through all phases of the pitch lifecycle, from qualification through final presentation.
Coordinating production of presentation materials, printed assets, leave-behinds, and meeting logistics as needed.
Tracking proposal progress and communicating daily status updates, risks, dependencies, and upcoming milestones.
Driving accountability across contributors while ensuring senior leadership reviews occur at appropriate milestones.
Continuously improving proposal processes, templates, workflows, and governance to increase speed, quality, and consistency.
Establishing proposal management best practices across the Growth organization.
Helping onboard and train team members on proposal tools, processes, and standards.
You Must Have
4-5+ years of experience in proposal management, new business, agency growth, marketing operations or related functions within advertising, media, marketing, or consulting.
Experience leading complex RFP/RFI responses within advertising, media, marketing, consulting, or technology organizations.
Demonstrated success supporting competitive proposal processes and cross-functional pursuit teams.
Outstanding written, editing, proofreading, and communication skills.
Strong project management skills with the ability to manage multiple high-priority deadlines simultaneously.
Exceptional organizational skills and attention to detail.
Experience building and maintaining knowledge management systems or content libraries.
Proficiency with Google Workspace, Salesforce, project management platforms, and collaborative work tools.
Thrive working in fast-paced, deadline-driven environments.
Editorial or technical writing background.
Experience supporting consultant-led procurement processes.
Experience with proposal automation or knowledge management platforms.
Familiarity with AI-powered content management and prompt libraries.
Experience within integrated media, creative, or digital marketing agencies.
Wpromote Chicago, Illinois, USA Office
Chicago, United States
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