About Us
At Medius, we believe managing finance should be about strategy, not stress. That same mindset shapes not only the solutions we build, but also the culture we create for our people. We remove complexity, embrace innovation, and give our teams the freedom to focus on what truly matters — whether that’s transforming the future of finance with AI or finding balance to go home on time.
Founded in Sweden in 2001, Medius has grown from a local startup into a global leader in cloud-based spend management solutions. Today, thousands of organizations worldwide trust us to simplify accounts payable and spend management processes. Our journey has been driven by continuous innovation, a passion for technology, and above all — the people who make it happen.
We’re more than a software company. We’re a team of problem-solvers, innovators and collaborators working together to reinvent the category of accounts payable. Our solutions use Artificial Intelligence to eliminate manual work, bring clarity, confidence, and control, and empower finance teams of the future.
At Medius, our values guide how we work and grow together:
Connect – We believe in the power of people—individually and collectively—and our success depends on understanding and respecting each other. We appreciate that ‘empowering finance teams of the future’ is an exciting endeavor, and we share it with everyone around us.
Question – We enjoy the challenge of our work and the thrill of collaboration. We are not afraid to question ourselves and each other because we believe diverse perspectives can lead to better outcomes and that there is great power in resolution.
Own – We are thorough, thoughtful, and decisive. We anticipate what’s next, what a customer might need, and then we deliver. That’s how we get things done. And that’s how we remain a leader. Customers trust us to do our job so that they can focus on what they do best.
At Medius, you’ll join a diverse, global community where curiosity is celebrated, ideas matter, and innovation never stops. If you’re passionate about technology, eager to make an impact, and ready to grow alongside a team that lives its values, Medius is where you can do your best work — your impact is global.
Learn more at www.medius.com
Job overview
We are seeking an experienced US HR Manager with deep expertise in US employment law, compliance, and HR operations to lead and manage all aspects of HR for our US employee population. This individual will act as the subject matter expert (SME) for US HR, ensuring compliance, accuracy, and excellence across all processes. The ideal candidate brings prior PEO experience (ADP TotalSource strongly preferred), proven ability to manage payroll and benefits administration, and the confidence to operate independently while partnering with global HR and payroll colleagues.
Responsibilities and Duties
US HR Ownership -
Serve as the primary owner and SME for all US HR processes, ensuring compliance with federal, state, and local employment laws.
Provide authoritative guidance to managers and employees on HR policies, procedures, and best practices.
Maintain and continuously update the US employee handbook and HR policy framework, ensuring alignment with evolving legislation.
Ensure the integrity and accuracy of employee data within the HR Information System (HRIS - HiBob), including timely entry, updates, and audits of personnel records.
Maintain compliance with data governance standards and support regular data quality reviews to identify and correct inconsistencies.
Collaborate with HR teams and business stakeholders to ensure seamless data flow across systems and processes.
Onboarding & Offboarding -
Lead and oversee all aspects of the US onboarding process, from offer acceptance to first-day readiness, ensuring an exceptional employee experience.
Add, maintain and evocate employee information in both the HRIS system and the ADP TotalSource system
Ensure compliance with work authorization requirements (I-9 and E-Verify), including periodic audits.
Track probation periods via HRIS data; coordinate with People Managers to monitor progress and support extensions where required; inform the HR Business Partner of any identified risk.
Own the full offboarding process from accepted resignation, ensuring compliance and proper coordination with payroll, benefits, and IT, including HRIS offboarding with automatic triggers to Payroll and IT; issue exit surveys as part of the offboarding process.
Compensation, Benefits & Payroll -
Oversee US benefits administration, including health & welfare programs, leave policies, and employee inquiries. Manage and administer the 401(k) plan, including eligibility, enrollments, audits, and compliance filings in partnership with plan providers.
Partner closely with the Global Payroll Manager to prepare and review payroll for accuracy, ensuring correct calculations, deductions, and compliance.
Act as the PEO liaison (ADP TotalSource), ensuring accurate data management and reporting.
Compliance & Risk Management -
Monitor, interpret, and implement changes to US employment law, proactively updating policies and practices.
Lead compliance initiatives including mandatory trainings, reporting, and audits.
Maintain employee records with a focus on accuracy, confidentiality, and compliance with federal and state requirements.
Employee Relations & Support -
Act as the first point of escalation for US HR issues, providing subject matter expertise and consistent application of policies.
Guide and coach managers on employee relations matters, performance management, and development conversations.
Ensure a fair, compliant, and respectful approach to issue resolution.
Lead all formal employee relations cases, including Performance Improvement Plans (PIPs), from initiation through to resolution; own and maintain all ER templates, guidance tools, and US HR policies.
Maintain the ER case management tracker; provide regular updates to HR Business Partners and collaborate to identify opportunities to reduce future cases.
HR Strategy & Projects -
Own and deliver US HR projects aligned with global HR priorities, such as engagement initiatives, compensation reviews, and process improvements.
Provide US-specific HR insights, reporting, and data analysis to inform leadership decision-making.
Partner with global HR colleagues to ensure alignment of practices and sharing of best practices
Support Environmental, Social, and Governance (ESG), compliance, and audit-related requests in collaboration with cross-functional stakeholders.
Global HR Support & Partnership -
Act as a key partner supporting HR Operations across other global geographies when required, providing guidance on onboarding, offboarding, benefits, and employee relations processes.
Build and maintain US HR processes that are documented and scalable, to drive efficiency and consistency across the global HR Operations team.
Qualifications
5+ years of progressive HR generalist experience with strong knowledge of US HR laws and regulations.
Location desired is Eastern Standard time and Central time zones only.
Proven experience working with PEOs (ADP strongly preferred).
Direct experience with 401(k) plan administration
Demonstrated ability to serve as a trusted HR SME, owning and leading HR operations independently.
Strong HRIS experience with a focus on data integrity, audits, and process optimization (HiBob experience strongly preferred); hands-on experience owning formal ER cases including PIPs.
HR certification (PHR/SPHR or SHRM-CP/SHRM-SCP) preferred.
Communication proficiency
Results-oriented
Strong ability to navigate ambiguity and manage competing priorities
Displays personal & corporate integrity
Bachelor’s degree in human resources, Business Administration, or related field (preferred).
Medius is committed to fair and equitable compensation practices.
The estimated base salary range for this role is $75,000+ USD, which represents a good-faith estimate of the compensation for this position.
Actual compensation will be determined based on several factors, including but not limited to relevant skills, experience, qualifications, certifications, internal equity, and the geographic location in which the role is performed. Compensation may vary for roles performed in different locations due to differences in the cost of labor.
The total compensation package for this position may also include eligibility for variable compensation (such as a performance bonus or commission), benefits, and/or participation in other incentive or benefit plans, in accordance with the terms of the applicable plans. Benefits may include medical, dental, and vision coverage, paid time off, and retirement benefits, subject to eligibility requirements.
Medius is an equal opportunity employer.
We are committed to providing equal employment opportunities to all qualified applicants and employees, without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity or expression), national origin, ancestry, age, disability (physical or mental), genetic information, medical condition, marital status, citizenship or immigration status, military or veteran status, or any other characteristic protected by applicable federal, state, or local laws.
If you require a reasonable accommodation due to a disability or for religious reasons during the application or interview process, please review our accommodations process.
#LI-REMOTE
Similar Jobs
What you need to know about the Chicago Tech Scene
Key Facts About Chicago Tech
- Number of Tech Workers: 245,800; 5.2% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: McDonald’s, John Deere, Boeing, Morningstar
- Key Industries: Artificial intelligence, biotechnology, fintech, software, logistics technology
- Funding Landscape: $2.5 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Pritzker Group Venture Capital, Arch Venture Partners, MATH Venture Partners, Jump Capital, Hyde Park Venture Partners
- Research Centers and Universities: Northwestern University, University of Chicago, University of Illinois Urbana-Champaign, Illinois Institute of Technology, Argonne National Laboratory, Fermi National Accelerator Laboratory
