HR Systems Administrator
GENERAL DESCRIPTION:
The HR/Systems Administrator plays a key role in the operations function on the Human Resources team.
In addition to interacting closely with the HR team, this position will work with all other departments within the organization to ensure coordination of data and processes in the system. Additional responsibilities include data integrity, audits, oversight of employee/manager self service functions and maintenance of internal database files. The successful candidate will be passionate about supporting our HR and management team, data integrity, process efficiency and systems management.
The VelocityEHS work environment is dynamic, innovative and entrepreneurial. We have a results-oriented culture that demands intelligence, teamwork and follow-through. If you have these qualities and love making sure HR operation processes hum and are compliant then this is the job for you - check out the details below and apply now.
PRIMARY DUTIES AND RESPONSIBILITIES INCLUDE BUT ARENT LIMITED TO:
The HR Systems Administrator will be responsible for planning, project coordination, and ongoing administration of all Human Resources Information Systems. They will also take lead on gathering, organizing, and reporting on the data found in those systems.
Current HR Systems/processes under scope of responsibility include but aren’t limited to: Ultipro, Glint, Replicon time management, Skillsoft, Blissbook, Teamphoria, JDXpert, Intranet, PayScale, IT ticketing system, Workflow approval management.
Job Responsibilities:
- Develops and maintains human resource information systems that meets the organization's personnel information needs.
- Analyzes trends and metrics in partnership with the HR group to develop solutions, programs, and policies.
- Assists with the design, selection, and implementation or modification of HRIS and other HR solutions.
- Enters all employee changes and large dataset imports to ensure data is current and relevant.
- Ensures services are in compliance with professional standards, state, and federal regulatory requirements related to recordkeeping and reporting.
- Assists with system implementations, integration with internal and external technologies, partnering with HR colleagues to create end user training and provide ongoing technical support and maintenance.
- Acts as the primary contact with the software solution providers and coordinate testing and implementation of system upgrades and integrations
- Monitors and Manages day-to-day system operation, including interfaces between HRIS and other internal/external systems. Work with vendors to update existing interfaces or create new interface specifications as necessary. Research and resolve all errors.
- Develops user procedures, guidelines, and documentation for HR systems; trains clients and end users.
- Assists in the development of consistent and standardized processes, workflow approvals and services.
- Build relationships and rapport with internal business partners in order to ensure effective coordination of HR systems support, functionality, integration, and operations.
- Facilitate and manage HRIS sessions in partnership with HR and departmental leadership; including but not limited to goal setting, time off tracking, employee survey tools, open enrollment, performance and compensation sessions, etc.
- Work closely with Finance to insure they have all the required information for payroll and reports for importing into the financial system.
- Submit and verify data sent from HRIS including accruals, file feeds to carriers, funding to accounts, and the e-verify system
- Responsible for timely and accurate HR reporting of Affirmative Action data, EEO-1, 5500 and 401(k) Audit.
- Helps to define relevant metrics /scorecard data and provides timely reporting and analysis to various constituencies.
- Ensure confidentiality of employee, business, HRIS and other sensitive data
- Provides other support to Human Resources management and staff as assigned
REQUIRED SKILLS/QUALIFICATIONS/WORKING CONDITIONS:
Minimum Skills & Qualifications
- Bachelor’s degree in related field, or equivalent combination of education and/or work experience
- 2+ years of experience in Human Resources supporting HRIS systems, with proven understanding of HR processes, data and reporting
- Experience identifying and implementing process improvement opportunities using HR systems
- Demonstrated ability to maintain a high-level of confidentiality concerning employees, business and other sensitive data
- Ability to work as part of a team with specific direction, or as an individual project lead with only high-level direction
- Experience utilizing strong reasoning, problem solving and analytical skills
- Strong oral and written communication, including documentation and presentation skills
- Self-motivated and dependable with a strong work ethic
Preferred Skills & Qualifications
- Experience with Ultipro HRIS full product suite including Cognos reporting
- Experience Implementing HRIS systems
- Experience with Affirmative Action compliance and reporting
- Project Management experience
- Advanced MS Excel skills
COMPANY DESCRIPTION:
VelocityEHS is the largest and fastest growing environmental, health, safety (EHS) and sustainability software company in the world. More than 8 million people rely on our innovative on-demand (cloud-computing technology) safety and compliance management solutions to do their jobs safely and protect the environment.
At VelocityEHS, success is an everyday occurrence. Everyone who walks through our doors has an opportunity to make an impact. Our people make the difference at VelocityEHS – that's why we're not just looking for people with the right skills, but for those with the right drive, the right passion and the right character to make our entire team better. We still operate with the same start-up mentality that has made us the leading cloud EHS company, and offer each and every employee the opportunity to grow and reach their full potential.
We’re driven by the work we do to keep others safe, but we also like to have fun while doing it. We believe in producing great results, but also in enjoying the ride. Work-Life balance means two things at VelocityEHS – having time for your life outside of work, and taking steps to bring more life into the workplace. Between all the variety of workplace events, volunteer opportunities and other group activities available, we never forget that dynamic people need and deserve a place to work.
Finally, we understand that taking care of our customers starts with taking care of our employees. Our benefits include excellent medical and dental plans, matching 401(k) saving plan, generous PTO and more. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability. We welcome and encourage diversity in the workplace. We thank you for your interest, however, only those candidates selected for an interview will be contacted. No agencies please.