Coordinates recruitment administration, interview scheduling, onboarding, background checks, I-9 paperwork, HRIS data entry, employee status changes, communications, reporting, and personnel records. Supports payroll, benefits, managers, and employees across warehouse and office locations while maintaining confidentiality, data accuracy, and consistent HR processes. Provides bilingual English and Spanish communication support and assists with employee engagement, compliance, audits, and HR projects.
Position SummaryCompany Overview
The Human Resources Coordinator provides centralized recruitment coordination, onboarding administration, HRIS data entry, employee communications, and general Human Resources support across company locations. Based in Bensenville and reporting to the Senior HR Manager, this position partners with the Central Regional HR Manager and department leaders to support staffing needs, maintain accurate employee records, and promote consistent HR processes. The role supports employees in warehouse and office environments and requires bilingual communication skills in English and Spanish.
Essential Duties and ResponsibilitiesRecruitment and Staffing Support
- Create, post, update, and manage approved internal and external job requisitions across company locations.
- Partner with the Central Regional HR Manager and department leaders to confirm approved staffing needs, position requirements, and accurate job posting information.
- Monitor open requisitions, maintain accurate applicant tracking records, and provide routine updates on recruitment activity.
- Coordinate interview scheduling, candidate communications, and recruitment-related administrative activities as needed. Hiring managers are responsible for reviewing applications, screening and interviewing candidates, and making hiring selections.
Onboarding
- Coordinate new-hire onboarding administration, including background checks, new-hire paperwork, Form I-9 completion, and orientation logistics, in partnership with local HR teams and managers.
- Own timely and accurate entry of new-hire employee information in ADP Workforce Now, verifying required documentation and approved employment details before entry.
- Prepare and distribute new-hire announcements and onboarding communications.
- Partner with managers, payroll, and benefits personnel to support a smooth onboarding experience and accurate downstream processing.
Employee Communications
- Prepare and distribute employee announcements related to hires, promotions, transfers, and approved organizational updates.
- Support employee engagement, recognition programs, and company events.
- Provide bilingual English and Spanish communication support for employees and HR initiatives.
HRIS Administration (ADP)
- Own new-hire data entry in ADP Workforce Now, ensuring completeness, accuracy, and timely processing.
- Process approved employee status changes, transfers, promotions, compensation changes, and separations in ADP, ensuring accurate effective dates and supporting documentation.
- Maintain employee data and records; generate routine HR reports and conduct data-quality audits, resolving or escalating discrepancies.
- Coordinate with payroll and benefits teams to ensure employee information is accurate and transactions are processed on schedule.
- Assist employees and managers with routine ADP navigation questions; escalate system configuration, access permissions, and complex issues to designated system owners.
General HR Support
- Provide centralized HR administrative support to the Senior HR Manager, Regional HR Manager, and designated company locations based on departmental priorities.
- Respond to routine employee inquiries regarding HR policies and procedures, escalating sensitive employee relations matters to HR management.
- Maintain confidential personnel records and support compliance initiatives, audits, and special HR projects.
- Identify opportunities to standardize HR documentation, streamline administrative workflows, and improve consistency across locations.
- Interact regularly with employees in warehouse and office settings.
Qualifications
- Associate or bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
- Minimum of 2 years of Human Resources experience required.
- Experience with new-hire data entry, onboarding, recruitment coordination, and HR administration required.
- ADP Workforce Now experience strongly preferred; demonstrated accuracy with HRIS data entry required.
- Bilingual in English and Spanish required.
- Strong organizational, communication, customer service, and attention-to-detail skills.
- Ability to maintain confidentiality and manage multiple priorities in a fast-paced environment.
Work Environment
- Position is based in Bensenville, Illinois, and supports Human Resources operations across multiple company locations.
- Comfortable working in both warehouse and office environments.
- Frequent interaction with hourly and salaried employees across multiple departments.
- Ability to walk warehouse facilities and support operational leaders as needed.
Fortune Fish & Gourmet is a growing seafood processor and specialty food distributor focused on quality products and outstanding service. This role supports efficient and consistent Human Resources operations, enhances the employee experience, and contributes to scalable HR processes across the organization.
Fortune Fish & Gourmet is an equal opportunity employer.
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